Position Summary: We're seeking a highly organized, proactive Administrative Assistant to support two remote Division Presidents. This role is based in the Carlsbad office five days a week and requires a detail-oriented, resourceful professional who thrives in a fast-paced environment. The ideal candidate will play a key role in managing calendars, coordinating travel, preparing expense reports, and supporting executive-level presentations.
What You'll Be Doing: - Provide administrative support to Division Presidents
- Coordinate complex calendars and schedule meetings
- Prepare and reconcile expense reports
- Book and manage travel logistics, including flights, hotels, and transportation
- Assist with creating presentations in PowerPoint
- Collaborate with the existing Office Assistant to ensure smooth daily operations
- Help coordinate office vendors, facilities needs, and workstation setup
What We're Looking For: - 5+ years of experience in executive or administrative support
- Strong proficiency in Microsoft Excel, Word, and PowerPoint
- Exceptional attention to detail and ability to multitask effectively
- Clear, professional communication and strong follow-through
- A self-starter with a motivated, resourceful attitude
- Experience supporting facilities or vendor coordination is a plus
Why Join Us: - Work in a highly visible, impactful role with room to grow
- Join a team that values initiative, organization, and collaboration
- This is a temp-to-hire opportunity
- Full-time, on-site schedule: Monday through Friday
- Salary range: $75,000 - $85,000