Administrative Assistant

Job Description

Job Summary:Provides office support by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Essential Functions:

• Assist in resolving issues and maintaining positive relationships with customers through support of manager.

• Responsible for coordinating and compiling statistics and information for program and manager, including but not limited to: daily activity statistics, GIS logs, community service logs, office cleaning logs, bi-weekly and safety training logs, capital equipment and maintenance logs.

• Works with manager to create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, reports, etc.

• Maintains supplies and uniform inventories by checking stock to determine levels; anticipating needed supplies and uniforms; placing and expediting orders for customer approved supplies and uniforms; verifies receipt of supplies and uniforms.

• Contributes to team effort by accomplishing related results as needed.

• Other duties as assigned.Check time cards for payroll processing.

Skills/Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

We are proud to offer the following benefits:

• Insurance: Medical with available FSA and/or HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
• Paid time off: Vacation, Sick Time and/or PTO (Only where required by local requirements and contract agreements), Paid Leave (only where required by law), Holidays (only where required by contract agreement), Floating Holidays (only where required by contract agreement), Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA), Jury Duty (only where required by law).
• Other: 401K Retirement Savings Plan,

Requirements

Requirements:

Experience:3-5 years of verifiable administrative support experience

Communication:Must have effective and clear written and verbal communication skills

Personality:Out going and upbeat personality

Education:High School graduate with preference for college degreed applicants

Office Tools:Proficient in Microsoft Word, Excel and Outlook and have ability to quickly learn additional proprietary systems

Service Standard:Must possess a clear understanding of customer service and the impact on ensuring positive outcomes with staff and customers while applying that philosophy throughout all job functions.

Screening Requirements:Drug Screen, Criminal Background Check