Administrative Assistant

The Administrative Assistant's primary function is to help keep daily operations running smoothly by handling clerical tasks, organizing information, and supporting team members. Duties include managing schedules, handling correspondence, and maintaining records.

Essential Job Functions:
-Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and meet deadlines.
-Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication.
-Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval.
-Preparing reports, presentations, and spreadsheets by compiling data and formatting information in a clear, professional manner.
-Ordering office supplies, managing those inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace.
-Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports.
-Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations.
-Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents.

Marginal Job Functions:
-Knowledge of general office clerical procedures.
-Strong computer skills with proficiency in Microsoft Word, Excel, and PowerPoint.
-Ability to regularly exercise sound judgment.

SAFETY REQUIREMENTS
-Will participate in and support safety initiatives, safe work practices and compliance.
-Will participate in safety activities including the following: immediately reporting hazards, unsafe work practices and accidents/injuries.
-Will follow all safety rules, FAA regulations, PPE compliance and equipment operation requirements.

WORKING CONDITIONS
-Physical Demands: Requires sitting or standing for extended periods of time. Requires the ability to go up and down stairs.
-Requires frequent walking, bending, and reaching to shoulder level. -Requires occasional squatting, lifting, carrying, pushing or pulling weight up to 20 pounds. Requires repetitive hand movement.
-Requires eye-hand coordination and manual dexterity. Requires corrected vision and hearing to normal range.
-Equipment Operated: Ability to operate office machines and equipment and troubleshoot problems with equipment.

If interested, please apply today.

Knowledge, Skills and Abilities:
-Ability to organize and plan work adhering to deadlines.
-Attention to detail and ability to maintain confidentiality of information.
-Excellent communication and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
-Ability to read, write, and understand the English language and to follow verbal and written instruction.
-Multi-tasking a necessity.
-Thorough knowledge of modern office practices and procedures.
-Ability to type with accuracy and speed.
-Ability to maintain a good working relationship with co-workers and to project a positive image to the public.
-Ability to work without supervision.
-Ability to adjust to rapidly changing circumstances and priorities.
-Education/Training: High school diploma; AS in Administration a plus
-Experience: At least 2 years of related experience in office administration, bookkeeping, or related field preferred.
-Other: Other duties may be assigned in role to support other departments, personnel or projects.
-Duties not listed within the position description may be required of the employee at the discretion of the department management. Job functions may vary due to irregular working conditions, locations in multiple time zones or shift positions.

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.