Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide The below job opportunity is with one of our Biotech clients who researches develop and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis C, and influenza, including Harvoni and Sovaldi.
Position: Administrative Assistant Location: Foster City, CA, 94404 Duration: 3 Months Job Type: Contract Work Type: Onsite Job Description: - We are seeking an Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will be highly organized, capable of managing competing priorities, and experienced in calendar scheduling and travel coordination. This role is critical to ensuring the smooth operation of day-to-day business activities.
Key Responsibilities: - Manage and maintain executives' and/or departmental calendars, including scheduling internal and external meetings, conference calls, and appointments.
- Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
- Prepare and process expense reports and reimbursement requests.
- Serve as the first point of contact for internal and external communications; screen and direct phone calls and emails.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Organize and maintain physical and digital files and records.
- Support meeting preparation including room booking, setting up audio/visual equipment, preparing materials, and note-taking.
- Order office supplies and maintain inventory.
- Assist with onboarding of new hires, including scheduling interviews and preparing documentation.
- Perform general office duties such as data entry, mail handling, and document filing.
TekWissen Group is an equal opportunity employer supporting workforce diversity.