We are seeking an organized and proactive
Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks.
The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO).
RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support:- HR Support: Provide administrative support to the Chief People Officer
- CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations.
- Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members.
Office Management:- Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence.
- Oversee office equipment and purchase office supplies.
- Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency
In This Role, You'll Bring with You:- Proven experience in administrative or executive support roles.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills.
- Previous exposure to cross-functional work between different departments is preferred.
Benefits Cell Stipend
Paid/Sick Time Off
Standard RMS employer-paid benefits (full-time ) Physical Demands - Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift to 15 pounds at a time.
- Traditional office environment but may require nonstandard workplaces.
- At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.