Administrative Assistant/Project Administrator
Location: Buffalo, NY
Hire Type: Contingent with potential for permanent conversion
Pay Range: $25-35/hr
Work Model: Onsite
Schedule: Monday - Friday, 8:30 AM - 5:00 PM
Positional Overview
Are you a seasoned Administrative Assistant/Project Administrator with a passion for transformative projects? We are seeking a highly organized and detail-oriented Administrative Assistant/Project Administrator to support a dynamic project team based in Buffalo, NY. This is a contingent position with the potential to convert to a permanent role for the right candidate. The ideal individual will have strong administrative or project accounting experience-construction industry experience is not required. This role offers an excellent growth path, with the next step being a Project Manager position.
Role & Responsibility:
Tasks That Will Lead To Your Success
- Provide direct support to Project Executive, Project Managers and Superintendents on active construction projects.
- Assist in managing project timelines, documentation, and coordination between internal teams and external stakeholders.
- Handle monthly billing, cost tracking, and documentation related to project finances.
- Maintain and organize project files including contracts, change orders, and compliance documentation.
- Work closely with project leadership to ensure smooth day-to-day operations and timely project delivery.
- Monitor deadlines and follow up on outstanding items to keep projects on track.
Skills & Experience:
- 3+ years of experience in project administration, coordination, project accounting, or administrative roles with financial responsibilities.
- Construction industry preferred
- Experience with project software, preferably Procore
- Background in billing or accounting required
- Strong organizational skills with a keen eye for detail and accuracy.
- Comfortable working in a fast-paced environment and managing multiple priorities.
- Proficient with Microsoft Office Suite (Word, Excel, Outlook).
- Experience with construction or field-based project environments a plus but not required.