Administrative Assistant

We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the office. The ideal candidate will be responsible for handling a variety of tasks, including managing schedules, handling correspondence, organizing files, and supporting team members with day-to-day needs.

Key Responsibilities:

Answer and direct phone calls and emails in a professional and timely manner

Schedule meetings, appointments, and maintain calendars for staff or executives

Organize and maintain digital and physical filing systems

Prepare and edit documents, reports, presentations, and correspondence

Assist with data entry, expense reports, and invoice processing

Order office supplies and ensure equipment is properly maintained

Greet and assist visitors or clients in person or via phone/video

Coordinate travel arrangements and itineraries as needed

Support internal teams with project coordination and administrative tasks

Uphold confidentiality and handle sensitive information with discretion

Qualifications:

High school diploma or equivalent required; Associates or Bachelors degree is a plus

Proven experience as an administrative assistant or in a similar administrative role

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace

Strong organizational and time-management skills

Excellent verbal and written communication abilities

Attention to detail and problem-solving skills

Ability to work independently and prioritize tasks effectively

Knowledge of office management systems and procedures

Work Environment:

Full-time or part-time; in-office, hybrid, or remote depending on company needs

May involve occasional lifting of office supplies or materials

Collaborative and supportive team environment