Are you an organized, detail-oriented professional with strong administrative and communication skills? The Town of Brookline is seeking a dedicated
Administrative Assistant to support the Select Board Office, a fast-paced municipal department that plays a vital role in the town's governance. This is an excellent opportunity for someone who excels at clerical coordination, thrives in a collaborative environment, and is committed to helping local government operate effectively.
About the Role As the Administrative Assistant, you will play a key role in supporting the day-to-day operations of the office. You'll assist with license processing, help coordinate meetings and communications, and provide high-level customer service to residents, businesses, and other stakeholders.
This position requires a high level of discretion, strong communication skills, and the ability to multitask across licensing, budget preparation, and public-facing administrative functions.
Key Responsibilities - Provide administrative support including word processing, filing, copying, scanning, and answering phones.
- Serve as a primary point of contact for inquiries related to Town services and licensing processes.
- Assist with the preparation of agendas, meeting materials, announcements, and mailings for the Select Board and its Licensing Panel.
- Review and process license applications for over ten categories, including alcohol, food service, entertainment, lodging, and short-term rentals.
- Support licensing operations through the Accela online system and update town webpages related to permits and licenses.
- Coordinate interdepartmental inspections and follow-ups for license approvals.
- Assist with the preparation of the town's annual financial plan, supporting the Assistant Town Administrator for Finance.
- Ensure timely and accurate data entry, deposits, and records management.
- Work occasional additional hours during peak license renewal or budget preparation periods.
- Other related work as required.
Qualifications - High school diploma required; Associate's degree preferred.
- Minimum of 3 years of administrative or office experience; municipal or customer service experience is a plus.
- Proficient in Microsoft Office Suite and familiar with financial or licensing software such as MUNIS and Accela.
- Excellent organizational skills with a keen attention to detail.
- Strong written and verbal communication abilities.
- Ability to work independently, manage time effectively, and maintain confidentiality.
Why Join Us? The Town of Brookline offers a competitive hourly wage of $29.61 - $30.86, a comprehensive benefits package, and a supportive workplace where your contributions truly matter. This role offers the opportunity to directly support critical functions of local government while building your administrative and municipal knowledge. You'll be part of a collaborative team environment with experienced professionals who value accuracy, service, and communication. In this position, you'll gain exposure to budgeting processes, licensing systems, and public-facing communications-skills that are essential to long-term success in the public sector.
Apply Today Interested candidates should submit a resume and cover letter by June 6, 2025.