Administrative Assistant

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Description
Position Title: Administrative Assistant

Location: 12121 Grant Street , Thornton, CO. 80241

Compensation Range (Colorado Only)
$21.00 - $25.00 per hour (Wage dependent on experience)

Benefits: Full Health Benefits included. Dental and Vision are optional.

Hours: 8am - 5pm M - F

Any Employment Offers are Contingent Upon Successful Completion of the Following:

Verification of Work Authorization and Employment Eligibility
Substance Abuse Screening
Physical Exam (if applicable)
Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked in aviation and overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community-Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property. Based on position location, a cost-of-living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Position Description:

The Administrative Assistant will play a crucial role in managing and distributing information within the regional office. This position involves providing comprehensive administrative support, including but not limited to:

Answering and directing phone calls
Scheduling and managing calendars
Assisting in the coordination of meetings and events
Utilizing Microsoft Teams for communication and collaboration
Providing exceptional customer service internally and externally
Handling shipping and receiving tasks
Occasionally arranging travel for personnel and visitors
The Administrative Assistant will report directly to the Office Manager who also serves as the assistant to the Regional Vice President.

Essential Duties:

Reads and routes incoming mail.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Takes phone calls, accesses the company directory (CORE People) and shares correspondence from voice recordings with the correct personnel.
Composes routine correspondence to regional office personnel
Assists in coordination of events taking place at the regional office and offsite.
Assists in arranging and coordinating travel schedules and reservations.
Makes copies of correspondence or other printed materials.
Orders and maintains supplies and arranges for equipment maintenance.
Prepares mailings, tracks, and receives orders via FedEx, UPS, USPS.

Additional Qualifications/Responsibilities

Position Qualifications:

Experience in front desk hospitality and client care, serving as the first point of contact.
Experience in assisting with event planning and hospitality.
Maintains and organizes training and conference rooms, including setup and take down.
Ensures cleanliness of office spaces including meeting rooms, kitchen area and pantry.
Proficient in shipping and tracking with UPS, FedEx, and USPS.
Skilled in using software and communication tools such as Microsoft Outlook, Word, Excel & Teams.
Prioritizes organization, including ordering and stocking supplies.
Follows detailed instructions and multitasks efficiently.
Proactively improves procedures and fosters teamwork.
General understanding of general contractor work is preferred but not required.
Committed to maintaining quality standards.

Benefits:

Hensel Phelps provides generous benefits for our full-time employees.

This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP).

Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.