Administrative Assistant - High School

Reports to: Building Principal Work Year: 12 Months Job Goal: The School Administrative Assistant is responsible for managing the daily operations of a dynamic, fast-paced school office. The ideal candidate will effectively collaborate with various stakeholders, including students, staff, and visitors, while handling a wide range of administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with diverse groups. Performance Responsibilities: 1. Student and Visitor Support: - Greet and assist students with a wide range of needs. - Welcome visitors to the school office and assist with various inquiries. - Manage security protocols for visitors. 2. Data Entry and Management: - Maintain daily attendance records. - Reset user IDs and passwords. - Print schedules, class lists, and other necessary reports. - Upload and manage CSV reports in Excel. - Input and update schedules and report cards. - Generate reports such as class lists, attendance records, and discipline notices. 3. Substitute Management: - Assign daily substitutes and ensure they have access to necessary materials. - Support substitute teachers by providing class lists and lesson plans. 4. Bookkeeping and Office Management: - Create purchase requisitions and manage open purchase orders. - Maintain office supplies and inventory. - Order and track delivery of instructional materials for teachers. - Assist in managing the Student Activities account, including monthly bank reconciliations and deposits. - Coordinate and organizes office activities. - Coordinates flow of communication and information for principal. 5. Clerical Support: - Manage the school calendar and schedule events. - Communicate with parents/guardians through electronic means. - Type and mail letters as needed. 6. Website and Event Management: - Review and update the school website. - Maintain the school's online calendar of events. - Input after-school events into the School Dude system. 7. Other Responsibilities: - Perform additional tasks as assigned by the Principal.