Essential Duties & Responsibilities: - Daily handling of FedEx, certified mailings, accessing and distributing mail.
- Office supply ordering for the Birmingham staff and office.
- Printing, assembling, binding, and packaging documents.
- Answering phones and forwarding messages as appropriate. Greeting visitors in the reception area.
- Maintaining an organized mail room and print room and assist with ongoing office clean up.
- Traveling to deliver submissions/proposals, etc, when needed.
- Arranging travel accommodations.
- Preparing contracts to send to clients and maintaining contract database.
- Compiling and emailing invoices to clients.
- Maintaining operation of kitchen.
- Organizing holiday party.
- Maintaining monthly safety inspection form.
- Business license renewals.
- Entering laboratory analytical data and field data into excel spreadsheets.
- Maintaining vehicle maintenance spreadsheet and backlog spreadsheet.
Also assisting with: - Deltek data entry and assist with setting up opportunities and jobs.
- Posting Receipts.
- Expense reports.
- Additional tasks as needed.
Requirements - High school diploma required.
- Minimum of 5 years of administrative office experience.
- Above average skills in Microsoft Word, Excel, Publisher, PowerPoint, and Outlook (including mail merging, labels, tables, charting, and calendaring).
- Demonstrated competency in MS Office Suite. Deltek Vision experience a plus.
- Excellent written and verbal communication skills and analytical /problem solving skills.
- Excellent organizational and time and task management skills.
- Interpersonal skills dealing with internal and external individuals at all levels are critical.
- Experience and knowledge of engineering industry as well as project management knowledge
- The ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills.
- Strong interpersonal, organization, and communication skills, including accurate grammatical abilities and a basic understanding of accounting practices.
- Attention to detail, proof reading and accuracy is essential.
- Must be responsible, dependable, and have professional appearance and demeanor.
- Must be prompt and have an outstanding attendance record.
Preferred Qualifications: - Associate degree in secretarial science of business management or equivalent experience preferred.
- Collaborative approach in interactions with co-workers.
Benefits Body, mind, and wallet-LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
o Flexible Work Schedule
o Health/Dental Insurance
o 401k Plan with Employer Match
o Short & Long Term Disability
o Profit Sharing
o Paid Time Off
o Leadership Development Program
o Fitness Reimbursement
o Tuition Reimbursement
o Referral Bonus Program
o Wellness Program
o Team Building Events
o Community Service Events