This role is for a client of Lucas James Talent Partners
Job Title: Administrative Assistant
Reports to: CEO
Position: Full-Time Hybrid (3 days in office, 1 day at CEO's home office, 1 day remote)
Compensation: $55,000 - $60,000 + bonus
About the Role
Join a dynamic and fast-paced environment supporting a highly engaged, frequently traveling CEO, his collaborative and friendly team, and his experienced Executive Assistant. This role is ideal for someone proactive, organized, and service-oriented who thrives in a support position and enjoys wearing many hats.
Key Responsibilities
Executive & Calendar Support
- Manage and coordinate a very busy, ever-changing calendar
- Assist and back up the Executive Assistant as needed
- Schedule meetings, Zoom/phone calls, and client appointments
- Maintain calendar flow to avoid overbooking and support CEO's busy schedule
Administrative Duties
- Handle email correspondence and scheduling logistics
- Attend team and client calls; take and distribute detailed notes
- Manage mail (incoming/outgoing), printing, copying, and document signing (e.g., DocuSign)
- Light bookkeeping tasks, including uploading/scanning documents, cutting checks, and paying bills (when instructed)
- Support coordination with external accountants
- Some light assistance with LinkedIn activity
Client & Partner Interaction
- Assist with intake for potential clients or business partners
- Schedule intro calls, respond to LinkedIn inquiries, and maintain tracking spreadsheets
- Provide high-touch, professional communication with clients and partners
Event & Gathering Coordination
- Assist with planning and logistics for team dinners, client events, or in-home gatherings
- Coordinate with rental vendors, chefs, bartenders, and hospitality services
- Be on-site when needed to ensure seamless execution
Home & Personal Assistance
- Liaise with housekeepers, gardeners, contractors, and service providers
- Oversee home organization, deliveries, errands, and general upkeep once a week (note: this is not a cleaning role)
- Ensure the home is guest-ready weekly and stocked with essential items
- Make travel and restaurant reservations as requested
Ideal Candidate Will Possess
- Exceptional responsiveness and follow-through
- Warm, professional demeanor with the team, executive, and clients
- Strong multitasking and organizational skills
- Ability to anticipate needs and act proactively
- A "can-do" attitude and willingness to pitch in wherever needed
- Problem-solving mindset and ability to adapt quickly
- A doer who takes initiative and follows through
Position Details
- 3 days/week in the office, 1 day/week at employer's home office, 1 day/week remote
- Bachelor's degree required
- Be on call during working hours