Administrative Assistant

Job Description

To assist the Principal in the overall organizational operations of the school from the monetary operations of the building.

Position Duties and Responsibilities: Except as specifically noted, the following functions are considered essential to this position:

• Greet visitors in person and by telephone with a positive and helpful attitude

• Deliver messages to Principal, staff, and students as needed

• Responds to issues and concerns of students, parents, and staff in a manner which results in positive outcomes and reports serious concerns that need Principal attention

• Updates the School Dismissal Manager platform with daily student changes

• Assists with Frontline platform with staff time off

• Assists in the nurse's office when needed

• Books all Winter Activity and Field Trip buses

• Is a member of the Safety Committee

• Is a member of the Finance Committee

• Is a member of the Budget Committee

• Maintains petty cash

• Maintains the Student Activity Fund checkbook

• Does all BES banking with Mascoma Bank/Littleton which includes but not limited to oField Trips

oWinter Activities

o6th Grade Fundraiser

o6th Grade Graduation

• Assists in the annual budget build including procuring quotes and data entry

• Creates purchase orders

• Processes all invoices and submits to SAU for payment biweekly

• Organizes and orders office and school supplies

• Tracks copy paper & water - orders from WB Mason

This position is fulltime and is for 211 days per school year (203 working days & 8 paid holidays).

Job Requirements

Educational Experience: High School Diploma or equivalent, with college preparatory classes in secretarial sciences preferred.

Necessary Knowledge, Skills, and Abilities:

• Interest in and experience with children

• Knowledge and use of technology, including office software programs such as spreadsheets, database, word processing, graphic design and presentation software, email and web software

• Reflect a positive & helpful attitude when interacting with school community (students, staff, administration, parents, and the public)

• Strong organizational skills with attention to detail and time management

• Ability to understand and carry out verbal and written instructions

• Ability to work with a wide diversity of individuals

• Able to work independently and problem solve

• Is flexible

• Able to work as a team

• Such alternatives to the above qualification as the Principal or the School Board may find appropriate and acceptable