Administrative Assistant

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
3/7/2025

Location:
Irving TITLE: Administrative Assistant

QUALIFICATIONS: Computer skills including word processing, database and spreadsheet, inventory, general record keeping, event coordination, organizational skills, communication skills, positive interpersonal skills.

JOB GOAL: To contribute to the efficient operations of the school in order to effectively execute the District 100 Vision

REPORTS TO: Principal and Assistant Principal

PERFORMANCE RESPONSIBILITIES:

1. performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Principal.
2. Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.
3. Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
4. Inputs a variety of information into an assigned system; assures accuracy of input and output data.
5. Maintains confidentiality of various aspects of school operation including sensitive and personal information.
6. Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
7. Oversee and assist with Student Registration
8. Maintain and oversee staff and student attendance
9. Support the daily functions of the School.
10. Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.
11. Establishes, maintains and assures proper use of confidential files including student, personnel and payroll records.
12. Performs assigned financial duties and maintains assigned financial records, school budgets and site accounts.
13. Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures
14. Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use.
15. Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
16. Answers questions and resolves situations involving students, parents, public, location staff and District personnel through knowledge of school policies and general District rules and regulations.
17. Perform other tasks as assigned.

TERMS OF EMPLOYMENT: Ten-month year

SALARY: $26,000 to $30,000

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel