We are seeking a highly organized and service-oriented Office Services Admin to provide front desk reception and administrative support in our Bellevue office. This role is essential in ensuring a welcoming and professional experience for all guests while maintaining the overall functionality and efficiency of office services.
Key Responsibilities
- Front Desk & Guest Services
- Serve as the first point of contact for visitors, providing a warm and professional welcome.
- Manage phone lines in coordination with other offices, directing calls as needed.
- Assist with scheduling and coordinating meetings, ensuring conference rooms are properly set up and maintained.
- Office Services & Facilities Support
- Oversee office upkeep, including maintaining pantries, convenience areas, and common spaces.
- Handle office services requests such as copying, scanning, printing, and mail distribution.
- Ensure conference rooms are clean, stocked, and prepared for meetings.
- Administrative Support
- Assist with expense reporting, catering coordination, and other administrative tasks as needed.
- Support internal teams with special projects and requests.
- Maintain and update office procedures, checklists, and operational documents.
- Operations & Team Coordination
- Collaborate with onsite staff and the Portland office to ensure seamless day-to-day operations.
- Track and report office service metrics to ensure accuracy and efficiency.
- Promote cross-training and knowledge-sharing among staff to enhance service delivery.
Qualifications
- Prior experience in office administration, front desk operations, or office services.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills to provide top-tier client service.
- Proficiency in Microsoft Office and office management systems.
- Ability to work in a fast-paced environment with a high level of professionalism and discretion.
This role is ideal for someone who thrives in an administrative and client-facing position, ensuring a well-run office while providing high-level support.