Administrative Assistant

Salary: $32,686.00 - $60,471.00 Annually
Location : Beaufort County, SC
Job Type: FTE - Full-Time
Job Number: 174173
Agency: Technical College of the Lowcountry
Opening Date: 03/03/2025
Closing Date: Continuous
Class Code AA75
Position Number 20083
Normal Work Schedule Other
Normal Work Schedule (Other) Monday- Thursday 8:00am-5:30amFriday 8:00am-11:30am
Pay Band: Band 4
Hiring Range - Min.: $37,000.00
Hiring Range - Max.: $39,000.00
Opening Date: 03/03/2025
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures Any request for reasonable accommodations to apply for this position should be directed to Human Resources by calling . A resume and official college transcript for all degrees earned ARE REQUIRED for this position and may be attached to the online application. A resume cannot be substituted for completing work history and education sections of the application. Incomplete submissions will not be considered. We regret that due to the volume of applications we receive, we are unable to respond to candidates individually regarding the status of their application or the status of the interview process.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities
Job Purpose:

The administrative assistant for TRIO Talent Search is critical in supporting the program's mission to increase the retention and graduation rates of first-generation, limited-income, and students with disabilities. The administrative assistant will provide comprehensive administrative support to ensure smooth day-to-day operations, assisting with program management, event planning, and data reporting. This role will contribute to achieving program goals and objectives by fostering an efficient, organized, and welcoming environment for TRIO students and staff.

Job Functions

1. Serve as the office manager, greeting clients and other professionals, recording and relaying messages in a timely manner, conducting follow-up calls on behalf of the AVP and Director, and maintain program calendars for events.
2. Organize, generate, edit, and submit correspondence for Talent Search (TS) Students, staff, and other community entities. Prepare and maintain the TS ledger by monitoring and recording encumbrances, expenditures, and transfers.
3. Maintain documentation and record keeping on program participants. Create client file folders and perform monthly checks to ensure accuracy and upkeep of the TS program's required documents.
4. Orders and maintains office supplies, prepare facility and oversees travel arrangements and assists with reimbursement claims and contracts for TS temporary staff.
5. Maintains and distribute incoming and outgoing mail for TS staff members. Supervise office assistants and work-student employees.
6. Performs other duties as assigned.

Minimum and Additional Requirements

A high school diploma and work experience that is directly related to the area of employment.

Preferred Qualifications
A bachelor's degree or an Associates degree or a high school diploma + 2 years related work experience.

Additional Comments
The Technical College of the Lowcountry seeks to be the first choice for higher education in South Carolina's Low Country Region. The college is a public, open door, two-year comprehensive College of higher education. The College is dedicated to serving the diverse educational, workforce development, and personal enrichment needs of the rural counties of Beaufort, Colleton, Hampton, and Jasper. In an atmosphere of shared values, the College encourages creativity, innovation, and resourcefulness among its students, faculty, staff, and administrators. South Carolina is making our Veterans a priority for employment in state agencies and institutions.

The Technical College of the Lowcountry is committed to a policy of equal opportunity for all qualified applicants for admissions or employment without regard to sex, race/color, religion, national origin, age, disability, service in the uniformed services (as defined by state and federal law), veteran status, political affiliation or belief, marital or family status, pregnancy, childbirth, or related medical conditions, including but not limited to, lactation, genetic information, genetic identity, gender expression, or sexual orientation.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.