Position Type: Secretarial/Clerical
Date Posted: 2/14/2025
Location: North Preschool
District: Bangor Township Schools
Position Title: Administrative Assistant-Early Childhood Programs
Deadline to Apply: 12:00 p.m., February 27, 2025
The primary function of the Administrative Assistant-Early Childhood Programs is to provide comprehensive administrative support to the director and other school staff by managing office operations, handling communication, maintaining student records, scheduling appointments, greeting visitors, and generally ensuring the smooth running of the school office, relieving the director of routine tasks so they can focus on educational leadership.
Qualifications:
- High School Diploma or GED required;
- Associates degree or higher in Business or related field preferred;
- A minimum of three (3) years experience working in an office setting preferred;
- Knowledge of Microsoft Word including Excel Spreadsheets;
- Knowledge of Google Docs, Sheets, Forms;
- Knowledge of Jotform;
- Must maintain confidentiality at all times;
- Excellent public relations skills including courteousness, tact, and verbal communications.
- Good organizational skills with ability to muti-task and work flexibly.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of directors, clients, customers, and the general public.
- Reasoning Ability: Ability to solve routine problems with minimal supervisory assistance. Ability to establish and maintain effective working relationships with students, with staff and with the community. Ability to perform duties with awareness and consistency to the mission and goals established by the Board of Education.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand and walk. The employee is occasionally required to walk; use hands to hold, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Ability to lift up to 10 pounds such as boxes of miscellaneous supplies. Ability to kneel and stoop.
The employee must be able to meet deadlines with and be flexible in accommodating scheduled activities/events during their shift. Occasionally the employee must use hand/grip strength to do manual tasks. Specific vision abilities required by this job include close vision, distance vision, and depth perception.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions The noise level in the work environment is usually quiet to moderate.
The employee shall remain free of any alcohol or nonprescribed controlled substance in the workplace throughout his/her employment in the District (Board Policy 1400).
Report to/Evaluated by: Early Childhood Education Director.
Supervisory Responsibility: All school employees have some responsibility for supervising students and assisting in maintaining a safe environment at all times.
Salary Range: $15/hour - $17.00/hour; dependent upon credentials and experience.
Monday-Thursday; Part-time, 25-29 hours per week. Position follows preschool calendar (September-May); Non-union position.
Essential Duties
- Welcoming visitors in person, on the phone, and in writing;
- Directing visitors to the appropriate office or staff member;
- Scheduling appointments;
- Scheduling home visits;
- Scheduling parent-teacher conferences;
- Scheduling annual events, including field trips, picture day, dental bus, community helper day, reading month;
- Supporting the Early Childhood Education Director;
- Supporting classrooms with making copies, laminating, etc.
- Maintaining records, student files, class schedules;
- Transferring paper documents to Jotform;
- Receiving, sorting, and distributing mail, messages, and documents;
- Assisting parents in checking students in and out of school;
- Providing information to students and parents, and maintaining school policy and procedure documents;
- Answering phones, taking messages, making copies and filing;
- Performing trained emergency procedures in the event of an alarm, lockdown, or medical situation;
- Processing purchase orders and other school finances;
- Updating the preschool and childcare websites;
- Maintaining office supplies;
- Assisting as necessary with school events;
- Additional duties may be assigned as needed;
- Takes in-service training as provided in accordance with contract;
- Must be self-directed and have the ability to follow directives from supervisors;
- Must maintain confidentiality at all times;
- Professional dress and grooming are requirements of this position.
- Regular in-person attendance and promptness is an essential duty in this position.