Summary: Our Baltimore office is looking for a dynamic professional with organizational skills to help with the day-to-day responsibilities of the office.
Detailed Duties: The Administrative Assistant will be measured against effective execution of the following tasks and responsibilities:
- Donor record management including: managing and updating membership information into a national database, generating reports, processing donations and transactions and billing statements.
- Daily office operations including: answering phones, supply ordering and supply inventory maintenance, expense tracking, sending regional emails.
- Event support including: communication with vendors, managing event registration, preparation of materials and emails, staffing local and regional events as needed.
- Coordinate and execute regional mailings.
- Administrative support for professionals in the Mid-Atlantic, as needed.
- Other duties as assigned.
Qualifications/Skills: - Bachelor's degree preferred or commensurate experience
- At least 2 years of related experience
- Commitment to a strong U.S.-Israel relationship
Perform calmly and efficiently in high-pressure, fast-paced situations. - Possesses the ability to "think on one's feet", multi-task and make thoughtful decisions with little direction in high-stakes situations.
- Previous experience handling multiple, time-sensitive projects with overlapping deadlines.
- Exhibit significant attention to detail
- Ability to work well with staff and membership in a professional and positive manner
- Experience in non-profit environment preferred
- Strong technological proficiency required; Working knowledge of Microsoft Word, Salesforce, InDesign, Excel, and Outlook required
AIPAC is offering a competitive market base salary between $50,000.00 and $60,000.00 for the position. A job offer within the range will depend on how closely a candidate's skills and experience match the role's requirements. AIPAC also offers a competitive and comprehensive benefits package that contributes to employees' overall total compensation package. We currently work remotely two days a week and in our offices the other three. AIPAC is an equal-opportunity employer.
Posting Instructions:- Please provide a cover letter with a resume to be considered. Incomplete applications with missing documentation will not be considered.
- If applying for more than one position, please use the 'Attachment' function to attach a position-specific cover letter.
- Please use your legal names when completing the employment application (No nicknames).
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.