We are currently looking to hire a Part-Time Administrative Assistant who will be attending to our hotel and adjoining restaurant's onsite accounting needs. Must be able to work calmly under pressure, have prior experience in accounting or recently graduated with a relevant degree, and enjoy figuring out solutions to day-to-day problems that arise.
This position is responsible for general accounting duties while accurately maintaining accounting records and accounts payable functions including the processing and reconciling of credit card purchases and related statements.
Pay rate: $22.00-$24.00 per hour
Primary Duties (this is a sampling and not an all-inclusive list of responsibilities):
• Weekly Bank Runs
• Prepare and process daily sales journal entries for various entities.
• Reconcile general ledger accounts and banking for various entities and assist in reviewing entries made by accounting staff.
• Review and reconcile bank card statements for all entities. Collect and match up original receipts. Process entries into Accounting System to record expenditures and submit for review.
• Maintain files for credit card statements.
• Safe and bank audits
• Reconcile bank accounts for cash status.
• Maintain vendor files
• Data entry to accounting system for A/R invoices, A/P invoices, PO's, fixed assets and journal entries.
• Prepare and enter monthly journal entries
• Assist in month end closing and financial statement preparation
• Reconcile balance sheet accounts
• General ledger account reconciliations assigned.
• Enter daily sales for entities assigned. Match to POS system.
• Review transactions entered by accounting staff.
• Respond to chargebacks
• Prepare files for audits as necessary.
• TOT and sales tax Reconciliation (transient occupancy tax) - once/month
• Assist corporate office in reporting and compliance requirements.
• Provide accounting support and backup for restaurant / Hotel as needed.
• Have a thorough understanding of all POS systems
SUPPORTIVE FUNCTIONS
Regular attendance in conformance with the standards, which may be established by the Company from time to time, is essential to the successful performance in this position.
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
- Ability to read, write and speak the English language fluently to interact with customers, the public and employees.
- Ability to work under pressure and deal with stressful situations during busy periods.
- Interpersonal skills to provide clarification to accounting inquisitions.
- Must have 1 year of Accounting based experience.
This venue is operated by Eat.Drink.Sleep. In return, we offer competitive wages and caring, attentive management personnel. Employees are eligible for generous discounts at all venues operated by Eat.Drink.Sleep.
The Padre Hotel provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Padre Hotel complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Our Company prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.