Who is the Texas Bankers Association?
The Texas Bankers Association (TBA) is the largest and oldest state banking organization in the country. Founded in 1885, TBA has grown and evolved over the years in fulfilling its mission to provide world class advocacy, education and products and services to approximately 400 member banks across Texas. A not-for-profit, 501(c)(6) entity, TBA has also serves as the umbrella to three for-profit subsidiaries and a non-profit foundation - all totaling nearly 100 employees across the enterprise. We pride ourselves on our collaborative team culture in which we embrace diversity of thought and innovation.
What our team Needs:
As we grow and expand our initiatives, we're looking for a proactive and highly organized Administrative Assistant to provide strategic support to executive leadership while helping manage and coordinate key projects across teams. This role is ideal for someone who thrives on structure, can track multiple threads at once, and knows how to get things done-whether it's coordinating schedules or helping align teams around a common goal.
Key Components of the Position:
- Provide high-level administrative support to executive leadership, including scheduling, communications, and task prioritization.
- Assist with the planning, tracking, and coordination of cross-functional projects.
- Monitor task progress across internal and external stakeholders, ensuring deadlines are met and blockers are addressed.
- Serve as a point of contact and organizer for meetings, agendas, notes, and follow-up actions.
- Help translate big-picture ideas into actionable steps and timelines.
- Manage day-to-day operations for executive workflows with professionalism and efficiency.
- Other duties as assigned.
Essential Qualifications & Characteristics:
- 3+ years of experience supporting senior-level executives or managing complex administrative responsibilities.
- Experience working in an association, nonprofit, or advocacy environment.
- Familiarity with budgeting, invoicing, or vendor management.
- Comfort with light technical platforms or tools (e.g., CRMs, CMSs, basic reporting dashboards).
- Demonstrated ability to coordinate and track projects involving multiple stakeholders.
- Excellent organizational and time management skills - you're the type who lives by lists, calendars, and color-coded spreadsheets.
- Strong written and verbal communication skills.
- High level of discretion and professionalism, especially with sensitive information.
- Proficiency with productivity tools like Microsoft 365 (especially Outlook, Teams, Excel), and project management tools (Asana, Trello, Monday, etc.)
The Texas Bankers Association is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Texas Bankers Association makes hiring decisions based solely on qualifications, merit, and business needs at the time.