Job Title: Real Estate Administrative Assistant
The Job Opportunity:
Eric Moreland Group is a top 25 luxury agent in the Austin real estate market. The ideal
candidate will possess a real understanding of the real estate industry, have experience in
marketing, transaction management, client relations and administrative tasks. This is a great
opportunity to work and learn in a fast paced high-end real estate market and support other
agents on the team while being the first point of contact for clients and visitors.
Core Responsibilities:
Provide personal assistance to a leading top 25 luxury agent.
Manage both professional and personal calendars.
Handle transactions related to sellers, buyers, marketing, database management, MLS,
information management, and back-office support.
Undertake real estate "contract to close" tasks. This key position is supplemented by a
current "contract-to-close" team member on almost all transactions and as needed.
Undertake real estate "contract to close" tasks. This key position is supplemented by a
current "contract-to-close" team member on almost all transactions and as needed.
Take a proactive approach to client care, including client follow-up such as data and
document collection, vendor management, showings report, closing details.
Manage marketing related to print media, agent mail campaigns, customer and
prospect marketing campaigns, and agent brand management.
Having the ability to edit marketing collateral (Mailers, newsletters, and marketing
pieces related to luxury properties) in Adobe In-Design desktop publishing programs or
similar desktop experience will be considered.
Maintain all current office forms, systems, and files.
Coordinate activities related to listings activation and listing maintenance including MLS
and other record creation(s), ordering signs and lockboxes.
Administer all listings and purchases, including loading transaction details and
collecting all required documentation.
Manage email marketing, social media campaign management, and print media
management.
Manage Compliance File Management within the Compass Contract to Close Items and
Support thereof.
Qualifications:
Two years of prior experience required in residential real estate contract experience
including addendums, amendments, etc.
Exceptional communication and customer service skills, including excellent telephone
manner.
Basic Graphic Design knowledge is an asset.
Excellent writing skills required.
High level of initiative and the ability to multitask.
Ability to work independently and as part of a team.
Excellent organizational skills and attention to detail.
Strong time management capabilities.
License preferred, if not acquired training opportunity available.
Experience:
Minimum 2 years of Real Estate Administrative Assistant experience required.
2 years of TAR and TREC Real Estate contract experience.
Proficient in Zipforms and Docusign.
Graphics, Desktop publishing and creativity skills are a plus.
Job Type:
Full-time in office