Administrative Assistant

WHO WE ARE:
Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, TX.

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHO YOU ARE:
The ideal candidate has exceptional communication skills and experience in providing administrative support to upper management staff. If you are a critical thinker and have excellent attention to detail and organizational skills, we have the opportunity you are looking for. The Administrative Assistant V provides onsite support to the Director of Workforce Program Policy in the Workforce Development Division in Austin, Texas. If you are a self-starter looking for a challenging and rewarding opportunity, this opening could be the perfect match for you.

WHAT YOU WILL DO:
The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO:
- Provide senior-level administrative and technical assistance to a Director of a Workforce department.
- Respond to inquiries regarding program or administrative regulations, policies and procedures.
- Compile, prepare, verify, process and maintain confidential agency documents, correspondence, reports and forms.
- Assist in compiling and analyzing data and reports.
- Review the Director's e-mail, receives calls, and takes appropriate action.
- Advise and assiss the Director and other managers and staff on administrative matters and operations.
- Assist in interpreting policies and procedures and makes administrative recommendations.
- Coordinate the Director's schedule to include calendar appointments, conferences, travel activities, meetings, and conference calls.
- Organize and maintain administrative filing system.
- Develop and maintain tracking process for departmental assignments, special projects, assigned action plans, and legislative inquiries.
- Monitor the progress of assignments and ensures that deadlines are met.
- Coordinate work between department units and managers.
- Review and edit branch correspondence and documents.
- Assist in performing support staff functions including human resources management, purchasing, time distribution reporting, and budget preparation.
- Perform other duties as assigned.

YOU QUALIFY WITH:
- Four years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports.
-Relevant academic credits may be applied toward experience qualifications for this position.

YOU ARE A GREAT FIT WITH:
- Ability to work in a fast-paced environment, multi-task, with attention to detail and accuracy.
- Demonstrates initiative and independent judgment.
- Excellent interpersonal communication, writing, editing, organizational, planning, and problem-solving skills.
- Proficient in using personal computer and software applications such as Microsoft Office and Microsoft Excel.
- Experience using Microsoft SharePoint.
- Knowledge of office practices and administrative procedures, including techniques for file management in a digital environment.
- Skill in the use of standard office equipment and software.
- The ability to implement new administrative systems and procedures and to evaluate their effectiveness.
- The ability to Interpret rules, regulations, policies and procedures.

YOU GAIN:
- A Family Friendly Certified Workplace.
- Competitive starting salary: $4,150.00 - $4,400.00/month
- Defined Retirement Benefit Plan
- Optional 401(k) and 457 accounts
- Medical Insurance
- Paid time off, including time for vacation, sick and family care leave
- Additional benefits for active employees can be found at

VETERANS:
Use your military skills to qualify for this position or other jobs. Go to to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser:

HOW TO APPLY:
To be considered, please complete a State of Texas Application for Employment and apply online at or on Taleo.
TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.