Administrative Assistant

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

General office duties

provide back up support to the Credit Manager

Gather & verify invoices for appropriate documentation prior to payment

Manage relationships with vendors, service providers, and landlord regarding discrepancies in billing &/or payments issued

Maintain an organized filing system

Knowledge of Construction lien laws & practices for Washington, Oregon, Idaho, & Alaska

Understanding construction contract administration to assist the Credit Manager

Support billing department with daily invoice processing

Monitor & collect accounts receivable by contacting clients via telephone, email, and mail regarding past due accounts.

Assist in preparing monthly statements of accounts to customers

Review and submit invoices to customer promptly

Perform daily cash management duties, including recording bank deposits, updating of cash applications

Qualifications

High school diploma/GED required, Associate's degree or administrative training is preferred

Previous experience in accounts receivable and accounts payable or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects