We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support within a large, complex organization. The ideal candidate will be adept at managing intricate schedules, coordinating meetings, and facilitating seamless communication in a fast-paced environment. This role requires a strong understanding of organizational dynamics, exceptional communication skills, and the ability to handle sensitive information with discretion.
- This is a 12-week assignment.
- The role involves complex schedule management, supporting an executive with responsibilities across two hospital locations and community work (serving on 4 boards, community events, etc.).
- Shift: Monday - Friday, 8:00 AM - 5:00 PM
Location: 100% onsite, rotating between:
- Walnut Creek Hospital: 1425 S. Main St., Walnut Creek, CA 94596
- Antioch Hospital: 4501 Sand Creek Rd, Antioch, CA 94531
Responsibilities:
- Provide high-level administrative support, including complex scheduling and calendar management for executives.
- Coordinate multiple and difficult calendars, and arrange meetings, including reserving rooms and preparing agendas.
- Manage meeting logistics, including room reservations, agenda preparation, and material distribution.
- Prepare and edit correspondence, reports, and presentations.
- Facilitate communication between executives and internal/external stakeholders.
- Handle confidential information with utmost discretion.
- Apply a thorough understanding of the organization and its functional policies and processes.
Qualifications:
- 5-7+ years of administrative assistant experience supporting at the manager/director level, or related experience. We will consider candidates with less experience to fill quickly.
- High School Diploma, GED, or related experience required; BA/BS preferred.
- Substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
- Strong writing skills to create difficult and more detailed correspondence.
- Basic to intermediate knowledge of Microsoft Office Suite applications: Outlook, Word, and PowerPoint.
- Working knowledge of email and office equipment (fax, phone, copier, etc.).
- Ability to learn and apply a thorough understanding of a large, complex organization and its customers.
- Excellent organizational, communication, and time-management skills.