Administrative Assistant

POSTION SUMMARY

The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills.

ESSENTAIL DUTIES AND RESPONSIBILITIES

• Regular onsite attendance

• Ability to work well with others in a team environment

• Ability to work independently with little direction

• Provides accurate, efficient and exceptional customer service to internal and external customers

• Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines

• Maintains required training courses.

• Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested

• Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area

• Schedules meetings and coordinates the use of the meeting rooms at Headquarters.

• Prepares correspondence written and electronic

• Assists in the retail and Human Resources departments

• Compiles data for reports using excel and word

• Orders supplies

• Leads the Events committee

• Prepares monthly newsletter and company phone directory

• Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training

• Other duties as assigned

SUPERVISORY RESPONSIBILITIES -This position has no direct reports.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE

High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations.

OTHER QUALIFICATIONS

Must possess above average organizational, language, typing (50 words per minute) and computer skills.

Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus.

Extremely confidential and customer service oriented.

Be able to work independently and with individuals at all levels of the organization

A high degree of accuracy and attention to detail.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

WORKING ENVIRONMENT/CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

No hazardous or significantly unpleasant conditions (such as a typical office)

Noise level is usually quiet.