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About the Job: The Administrative Assistant provides high-level administrative support to senior executives, ensuring smooth day-to-day operations. Key responsibilities include managing schedules, coordinating meetings and events, scheduling travel, handling correspondence, preparing presentations, and assisting with project management. The role requires strong organizational, communication, and multitasking skills, along with the ability to work effectively in a fast-paced retail environment. The ideal candidate will be detail-oriented, proactive, and able to maintain confidentiality while supporting executive leadership.
A day in the life, what you'll be doing:- Executive Support: Provide comprehensive administrative support to two senior executives, managing their calendars, scheduling meetings, and ensuring efficient time management.
- Communication Coordination: Act as a liaison between executives, other team members, departments, and external partners. Manage phone calls, emails, and correspondence for the executives.
- Travel Arrangements: Coordinate complex domestic and international travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Meeting & Event Coordination: Organize and prepare materials for meetings, presentations, and conferences. Attend meetings to take minutes, follow up on action items, and ensure timely execution.
- Document Preparation & Filing: Draft and proofread communications, reports, and presentations. Maintain confidential and sensitive information in an organized manner.
- Office Administration: Oversee day-to-day office tasks such as filing, data entry, expense reporting, and maintaining office supplies.
- Project Management Support: Assist with managing and tracking special projects, deadlines, and follow-ups to ensure timely completion of key initiatives.
- Ad-Hoc Tasks: Handle various ad-hoc administrative tasks as needed to support the executives and ensure the smooth functioning of their departments
What it takes to Join: - 4 year BS/BA in Business or Communication preferred.
- 2-3 years of experience in an administrative support role, ideally supporting executives or senior management.
- Successful and complex multiple calendar management required.
- Experience in Microsoft tools such as Excel, Powerpoint, Outlook and Teams.
- Event planning experience is desirable.
Developing the Community/ Leadership Qualities:- Operate with the highest level of conduct, integrity, and confidentiality; setting the example for leaders and associates.
- Develop and nurture strong cross functional partnerships; driving business results and inspiring a culture of transparency, collaboration, and accountability.
- Serve as a Pacsun advocate in the industry and marketplace.
- Recruit, identify, develop, and retain talent that delivers performance excellence.
- As a manager, serve as a leader of company culture, norms, and conduct.
- Ability to balance a strong management presence with a high level of approachability, encouraging and eliciting associate feedback and interaction.
Hourly Salary Range: $27.25 - $31.20
Pac Perks:- Dog friendly office environment
- On-site Cafe
- On-site Gym
- $1,000 referral incentive program
- Generous associate discount of 30-50% off merchandise online and in-stores
- Competitive long term and short-term incentive program
- Immediate 100% vested 401K contributions and employer match
- Calm Premium access for all employees
- Employee perks throughout the year
Physical Requirements: The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job.
- While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
- Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
- Ability to work in open environment with fluctuating temperatures and standard lighting.
- Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
- Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.
- Hotel, Airplane, and Car Travel may be required.
Position Type/Expected Hours of Work: This is a full-time position. As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.
Other Considerations: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.