Administrative Assistant

About Us:

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative companies in our industry.

Tomorrow Water is hiring an Administrative Assistant to work onsite at its Anaheim, California headquarters. Join a nimble, multinational cleantech company working on the latest water treatment technologies. Take pride in providing clean water and innovative solutions to cities & industries and turning waste into valuable resources.

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to ensure efficient office operations. This role requires exceptional organizational skills, attention to detail, and the ability to communicate effectively in a fast-paced environment. The ideal candidate will be a proactive problem-solver who can manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

Document Management

• Create, edit, format, and manage various business documents, reports, and presentations
• Maintain organized digital and physical filing systems for easy document retrieval
• Ensure proper document control procedures are followed
• Assist with preparation and distribution of meeting minutes and other important documents

Schedule Management & Meeting Support

• Coordinate schedules, appointments, and meetings for team members and executives
• Prepare necessary materials for meetings and presentations

Reservations & Event Support

• Arrange travel itineraries, accommodations, and transportation for staff
• Assist with planning and coordination of company events, conferences, and training sessions
• Manage registration processes for company events and external conferences
• Coordinate with vendors and service providers for event-related needs

Office & Facility Management

• Monitor and maintain office supply inventory; place orders as needed
• Serve as the point of contact for office maintenance issues
• Assist with managing office equipment and coordinating repairs when necessary
• Help maintain a clean, organized, and professional office environment

Basic Accounting Support

• Process expense reports and reimbursement requests
• Assist with basic bookkeeping tasks as directed
• Support accounts payable/receivable processes with data entry and filing
• Help prepare documentation for accounting procedures

Data Management

• Enter and update information in company databases and systems
• Compile data and prepare regular operational reports
• Maintain accuracy and integrity of administrative records
• Create and update spreadsheets for various tracking purposes

Communication Support

• Serve as the first point of contact for visitors and incoming communications
• Answer and direct phone calls, emails, and other correspondence
• Facilitate communication between departments and with external partners
• Assist with translation needs for a multinational team when applicable
• Support internal and external communication initiatives

Requirements

Qualifications:

• Associate's degree or equivalent; Bachelor's degree preferred
• 2+ years of administrative support experience
• Excellent verbal and written communication skills
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with scheduling and calendar management
• Ability to prioritize tasks and manage time effectively
• Detail-oriented with strong organizational skills
• Professional demeanor and commitment to confidentiality
• Proactive problem-solving abilities
• Experience working in a multinational environment is a plus
• Basic understanding of accounting principles is beneficial
• Ability to work both independently and as part of a team
• Must be able to work onsite at the Anaheim, California headquarters

Preferred Skills:

• Experience with ERP systems or other business software
• Knowledge of office management procedures
• Familiarity with the engineering or environmental industry
• Experience supporting executive-level staff

Benefits

Comprehensive Benefits Package

• Health and Dental Insurance
• 401(k) with company matching
• Life Insurance
• Paid Time Off
• Paid Holidays
• Professional Development Support