Administrative Assistant - Part time

All the benefits and perks you need for you and your family:

- Benefits from Day One

- Paid Days Off from Day One

- Student Loan Repayment Program

- Career Development

- Whole Person Wellbeing Resources

- Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

The role you'll contribute:

The administrative assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances directors' effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership.

The value you'll bring to the team:

EXECUTIVE SUPPORT

Maintains paper and electronic files of all correspondence, documents, reports, and other materials.

Maintains and updates Outlook with current information

APPOINTMENT SCHEDULING

Schedules and maintains executive's calendars

Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment

Organizes weekly/monthly conference calls for executives

DOCUMENT PREPARATION AND DISTRIBUTION

Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents.

Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.

TRAVEL PLANNING

Arranges travel for assigned executives and coordinates schedule.

Completes expense reporting accurately and timely

COMMUNICATION

Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions

Communicates with staff, leadership, outside callers and visitors.

Clearly represents self and the organization in a professional, courteous manner.

Directs incoming communications according to executive's schedule and priorities

Deals discretely and appropriately with confidential information concerning Adventist Health System