Summary
Provide a wide range of office services for the department and/or leaders by implementing administrative systems, procedures, policies, and monitoring administrative projects to facilitate the efficient operation of the organization. Schedules appointments, gives information to callers, takes dictation, and otherwise relieves leaders of clerical work and minor administrative and business detail by performing the following duties.
Responsibilities
Keeps department records, executes administrative policies determined by or in conjunction with other officials, and provides administrative support to the Manufacturing and Operations team
Manages Area Leaders', Plant Superintendents' and Vice President-Operations' calendars and independently schedules appointments
Answer, screen and transfer inbound phone calls
Greets scheduled visitors and conducts to appropriate area or person
General clerical duties including photocopying, fax and mailing, Reads and routes incoming mail on daily basis; locates and attaches appropriate file to correspondence to be answered by employee, and prepares outgoing mail and correspondence, including e-mail and faxes
Provides administrative support for budgeting and cost forecasting using SAP Financial Interface software.
Produces reports, tracks data and provides budget analyses for manufacturing leadership
Uses computerized database to analyze manufacturing history, unit counts, and follow-up actions
Maintains unit forecast by month for fiscal year.
Monitors headcount budget by month for fiscal year
Schedule and coordinate meetings, appointments and travel arrangements for team members, prepares agendas, and reserves and prepares meeting rooms
Provides other assistance as requested by members of the Executive Team
Coordinates and arranges employee appreciation rewards and/or functions
Coordinate and maintain records for staff, telephones, parking and petty cash
Provides information by answering questions and requests
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Composes and types routine correspondence, makes copies of correspondence or other printed materials
Serves as SAP Time Administrator for Manufacturing, organizes and maintains file system, files correspondence and other records
Orders and maintains supplies, and arranges for equipment maintenance
Creates reports and assists the department members with various correspondences
Maintains employee "Report of Absence" information for Manufacturing and communicates to appropriate leader
Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, prepare presentations and controlling event budget
Composes and prepares confidential correspondence, reports, and other complex documents.
Monitors and records expenses monthly, itemized by general ledger number
Creates and maintains database, word processing, Power Point presentations and spreadsheet files
Contributes to team effort by accomplishing related results as needed
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Communication skills - written and verbal
Planning and organizing
Prioritizing
Problem assessment and problem solving
Information gathering and information monitoring
Attention to detail and accuracy
Flexibility
Adaptability
Customer service orientation
Teamwork
SUPERVISORY RESPONSIBILITIES
None
EDUCATION and/or EXPERIENCE
Must have the ability to maintain confidentiality at all times
Minimum of high school diploma or equivalent required
Five years of experience as an Administrative Assistant required
Proficiency in MS Office 2000 required
(Word/Excel/Outlook/PowerPoint) proficient
Reporting skills
OTJ knowledge of PGT's AS400 and Frontier databases and queries
SAP Time & Attendance proficient
Organization
Professionalism
Ability to work independently and under limited supervision
LANGUAGE / COMMUNICATION SKILLS
Verbal Communication
Effective written and oral communication skills
Administrative Writing Skills
MATHEMATICAL SKILLS
Basic math skills
Inventory Control
REASONING ABILITY
Must have the ability to complete projects accurately and by stipulated deadlines
Must be capable of working with diverse types of employees
Analyzing Information
CERTIFICATES, LICENSES, REGISTRATIONS
No special Licenses required.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
TRAVEL REQUIREMENTS
Ability to travel occasionally domestically.
Occasional: activity exists less than 1/3 of the time.
Frequent: activity exists 1/3 and 2/3 of the time.
About Us
Our benefits package includes coverage of your health, wealth, and wellness for you and your eligible spouse/dependents. We offer a competitive salary and benefits package, including a 401k with company match and generous paid time off to help you balance your life. Below is a list of benefits you will enjoy while working with our company.
Three comprehensive Medical plan options Prescription Dental Vision Company Paid Life Insurance Voluntary Life Insurance Supplemental Hospital Indemnity, Critical Illness, and Accident Insurance Company-paid Short-Term Disability Company-paid Long-Term Disability Paid time off (PTO), including Vacation, Personal, and paid Holidays 401k retirement plan with company match Employee Assistance Program Teladoc Legal Insurance Identity Theft Protection Pet Insurance Team Member Discount Program Tuition Reimbursement Yearly Wellness Clinic MITER Brands, also known as MI Windows and Doors, Milgard and PGT are an equal-opportunity employer. The company does not discriminate based on religion, race, creed, color, national origin, sex, age, disability, handicap, veteran status, sexual orientation, genetic information, or any other applicable legally protected category.