bout Client: Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.
Rate: $59.87/Hr
Job Description: - The Administrative Assistant will be responsible for performing an array of administrative functions for multiple senior leaders and their respective teams within our Technology Division.
- This role requires a proactive, flexible, and detail-oriented professional with the ability to interact with staff (at all levels) in a fast-paced environment.
- You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling administrative and executive support related tasks with minimal supervision.
- You will need to manage complex schedules, balance priorities, and adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
Key Responsibilities: - Provide timely and clear communication to senior management and keep key stakeholders informed
- Manage assignment calendars, prioritize meeting requests, and proactively resolve scheduling conflicts
- Coordinate meetings across global time zones, often involving senior stakeholders and cross-functional teams, including arranging logistics (e.g., booking conference calls, meeting rooms, catering and AV)
- rrange domestic and international travel, obtain visa and country specific requirements, prepare well-organized itineraries, and handle all other travel accommodations.
- Track and submit expense reports and purchase requests, such as IT administrative requests and IT equipment requests, in compliance with Firm policy
- ssist in the coordination of departmental events, offsites and open forums
- Maintain and build a strong network of internal and external counterparts
- Provide back up support to administrative colleagues and ensure area coverage while out of office
- Support departmental Chief of Staff with strategic team-wide initiatives and ad hoc projects, as needed
Qualifications - Minimum of 3 years of experience in an administrative role, preferably in a Technology or Cybersecurity area
- High school diploma or GED is required; bachelor's degree preferred
- Exceptional organizational skills and time management
- bility to multi-task and manage multiple priorities in a fast-paced environment
- Strong problem-solving ability and adaptable team player
- Proficient in Microsoft Office Suite, and collaboration platforms such as Zoom and Teams
- Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
- Effective interpersonal skills and excellent telephone etiquette
- Demonstrate a high level of professionalism in confidential situations
- Familiarity with tools such as Concur, Workday and Jira is preferred
Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.
About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.
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