Administrative Assistant

Job Description

Health Advocates Network is currently seeking a Administrative Assistant to work at a Facility in Albany, NY. These are registry positions with our company.
Pay Rate: $20 / hour
W2

Shift:

• M-F: 8am - 5pm

Minimum qualifications:

• A high school diploma (or equivalent),
• Two-year minimum experience working in a professional office setting,
• Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel),
• The ability to enter data into, and extract data from, electronic databases,
• The ability to work independently and on a team with different personalities,
• The ability to handle multiple, shifting priorities,
• Good organizational skills, including an ability to organize information into reports
• Previous experience working for the New York State Department of Health

Preferred qualifications:

• Certification in Microsoft Office products
• Knowledge and experience with computer information systems and computer programming
• Bachelor's or master's degree
• Prior experience working in the Office of Aging and Long-Term Care Center for Health Care Provider Services and Oversight

Responsibilities:

Program Operations

• Responsible for the general office management and clerical oversight of all Capital District Area Office nursing home surveillance activities.
• Participate in the scheduling and coordinating of all surveillance activities under the direction of the Long-Term Care Program Manager.
• Prepare monthly/yearly program reports as needed: Capital District Area Office Long Term Care (LTC) Report.
• Prepare survey kits for Team Facilitators before upcoming surveys, including the creation of survey shells in ASPEN Central Office (ACO) and running CASPER reports.
• Monitoring the technical components of survey related ASPEN software activities.
• Assist in orienting new surveyors with office procedures, preparing business cards, etc.
• Maintain and oversee the survey status log. Responsible for tracking all survey activities to ensure that surveys are completed in accordance with the State Operations Manual.
• Process surveys: prepare Statements of Deficiencies and all survey related correspondence, upload survey information into ACO, close surveys when cycles are completed.
• Review plans of correction and documentation submitted by facilities during the post survey revisit review process.
• Coordinate the timely submission of Performance Evaluations for LTC surveyors.
• Maintain the facility listing of LTC facilities in the Capital District Area Office.
• Coordinate Informal Dispute Resolution activities for the Capital District Area Office.
• Provide back-up to complaint program when needed.

CERTIFICATE OF NEED (CON)

• Coordinate all CON activities with the Principal Sanitarian.
• Maintain Capital District office databases related to CONs and facility operating activities as needed.

EDUCATION/TRAINING COORDINATION

• Obtain federal surveyor identification numbers for new surveyors in the LTC program in Capital District.
• Enter federal training course information into surveyors'transcripts in the federal Learning Management System (LMS) database.
• Maintain CMS training, SMQT certification and LTCSP competency logs for all LTC surveyors.

ADMINISTRATIVE/OFFICE OPERATIONS

• Makes recommendations, prepares justifications and coordinates space/equipment/supplies planning and allocation.
• Supervises program support personnel to assure coverage of program needs.
• Orients new support personnel and oversees their quality of work.
• Confers with senior managers on program office equipment needs.
• Coordinates the ordering of program supplies and oversees the filing system.
• Coordinates updates and revises the nursing home provider communication list. Assures distribution of updated information to all program staff.
• Assist in recruitment of support staff (i.E., interviewing applicants, calling for references, etc.)
• Respond to telephone inquiries from providers, residents, the public and other state offices as needed.
• Respond to public health emergencies and participate in preparedness related activities, training, and exercises as directed and needed

Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at and ask to speak with Vanessa (Monday-Friday 8: 30 AM-5: 00 PM PST). Refer friends, Earn rewards.