Job Title: Administrative Assistant 3 / Executive AssistantJob Description
We are seeking a highly skilled and experienced Administrative Assistant to support high-level executives. This role is essential in ensuring the smooth operation and efficiency of the executive's office. The ideal candidate will have a proven track record of managing complex calendars, coordinating travel, and handling sensitive information with the utmost confidentiality.
Responsibilities
- Proactively manage and prioritize complex and constantly changing calendars to keep the CVP focused on business priorities.
- Partner closely with the Chief of Staff, Leadership Team, and other key stakeholders to ensure strategic time management for the CVP.
- Align Leadership Rhythms, Customer, and Partner engagements with the CVP's calendar.
- Plan and coordinate domestic and international travel arrangements, ensuring all logistics meet cultural and business protocols.
- Manage and maintain team aliases for the organization.
- Work on headcount and space planning, including creating PCNs and updating people records in systems such as Employee Central.
- Prepare, approve, and process business expenses for the CVP and Leadership Team.
- Plan and manage oversight of the morale budget spend and events.
- Support the broader admin team by providing coaching and mentoring to other FTE or vendor admins as needed.
- Assist with business and team events, including global offsites, morale events, and corporate events.
Essential Skills
- Minimum 5-7 years of experience with Administrative Business Support or customer service experience in a scheduling, travel management, and administration role for executive/upper-level management.
- Experience partnering with business leadership and supporting a global team with remote employees.
- Proficiency in productivity software including Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, Teams, or similar collaboration tools.
Additional Skills & Qualifications
- 5 years of experience reviewing and managing administrative budgets for events, morale, travel, and training.
- Experience successfully partnering with Chief of Staff and business management teams.
- Experience working with multiple EAs and administrators.
Work Environment
This role requires working onsite four days a week at the Redmond, WA campus, with one day a week remote. The standard schedule is Monday to Friday, 40 hours per week, with occasional overtime if needed. The supplier will provide a standard setup including a Microsoft-compatible laptop, mouse, and headset. The work environment is inclusive and collaborative, with a team that respects and values the contributions of administrative professionals.
Pay and Benefits
The pay range for this position is $32.00 - $36.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Redmond,WA.
Application Deadline
This position is anticipated to close on Apr 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (%) for other accommodation options.