Job Title: Admin Asst III Job Code: S00103 FLSA Status: Non-Exempt AS0018 e-Performance Family: Administration Job Level: S-III Position Reports To: President, USSIC Aviation Group
Position Summary: Under general supervision, provides a wide variety of administrative and secretarial support for assigned department or work unit. Administers programs, projects, and/or processes specific to the department. May assist in the preparation and control of departmental records and reports regarding operations.
Key Responsibilities: Relying on experience and knowledge, the Administrative Assistant III is responsible for accomplishing the following assignments. These assignments reflect substantial variety and complexity and are broad in nature.
- Perform word processing duties for the department that may include the creation of memos, correspondence, reports, and presentations.
- Input data into spreadsheets, databases, or other departmental systems.
- Coordinate department schedules including establishing agendas and managing appointments.
- Answer phones, forward calls, and take messages.
- Order office supplies and maintain supply stock for department.
- Oversee incoming and outgoing mail distribution.
- Coordinate department meetings; arrange use of conference rooms.
- Serve as a contact for both internal and external clients.
- Maintain departmental files and may coordinate off-site storage.
- May arrange and coordinate business travel as directed by management.
- Follow work plans, established timelines, and pre-defined goals for assigned work.
- Meet commitments on deadlines.
- Possess strong customer focus and high service level relationship with clients.
Cost Management
- Perform work thoroughly in a cost-efficient manner and at a high productivity level.
- Utilize company resources effectively.
Business Controls and Policies
- Comply with all corporate policies and procedures.
- Take all reasonable steps to safeguard company assets against waste, loss, unauthorized use, and misappropriation.
- Report any breakdown in controls to a supervisor or manager.
People Management
- No people management responsibility
- May orient, train, assign, or review the work of less experienced employees.
Position Knowledge, Skills, and Requirements: Education
- High school diploma or equivalent
Experience
- Minimum of five years of relevant administrative support experience
Other
- Possess and have ability to apply knowledge of principles, practices, and procedures
- Solid written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy
- Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously
- Intermediate proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word)
Working Conditions and Physical Demands: - Overtime hours may be required to fulfill job responsibilities
- May require a valid driver's license
- May be required to remain stationary for extended periods of time
- May be required to move up to 10 pounds
- Must be able to operate a computer and other devices
- Close vision and ability to adjust focus, such as required to read a computer screen
Note: This document is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of all responsibilities, duties and skills required for the job.
TMHCC will consider all requests for reasonable accommodation as outlined in the Employee Handbook. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.