Administrative Assistant III

Position Details

Position Information

Posting date
03/11/2025

Closing date

Open Until Filled
Yes

Position Number

Position Title
Administrative Assistant III

Hiring Range Minimum
$20.00

Hiring Range Maximum
$25.00

Union Type
Not a Union Position

SEIU Level
Not an SEIU Position

FLSA Status
Non-Exempt

Employment Category
Regular Full Time

Scheduled Months per Year
12

Scheduled Hours per Week
40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?
Hybrid

Is this a term position?
No

If yes, length of term in months.
NA

Is this a grant funded position?
No

Position Purpose

The Administrative Assistant provides high-level administrative support to the Senior Project and Administrative Manager and plays a key role in scheduling and coordinating activities for the Dean of Student Affairs, Dean of Arts & Sciences, Dean of Undergraduate Programs, and the Chief Financial and Administrative Officer (CFAO). This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Description

Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Minimum of 3+ years of experience in an administrative support role, preferably in higher education or a similar environment.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling tools.

• Exceptional organizational and time management skills, with the ability to multitask effectively.

• Strong written and verbal communication skills, with professionalism in handling confidential information.

• Ability to work independently and collaboratively in a dynamic, high-energy environment.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Experience supporting senior leadership in an academic or institutional setting.
• Familiarity with higher education administrative systems and scheduling platforms.
• Strong problem-solving skills and the ability to anticipate needs proactively.

Department Contact for Recruitment Inquiries
Maria Anderson

Department Contact Phone Number

Department Contact for Cover Letter and Title
Maria Anderson, Chief Finance & Operations Officer

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions

Quick Link

Key Accountabilities

Description

Administrative & Scheduling Support

• Maintain and coordinate complex calendars for the Senior Project and Administrative Manager, Deans, and CFAO, ensuring alignment with institutional priorities.

• Schedule meetings, prepare agendas, and manage logistics, including room reservations, technology setup, and document preparation.

• Screen and prioritize meeting requests, appointments, and correspondence.

• Assist in drafting, editing, and formatting reports, presentations, and communications.

Percentage Of Time
50%

Description

Project Coordination & Support

• Provide administrative assistance for key projects led by the Senior Project and Administrative Manager, including data tracking, document organization, and deadline management.

• Support event planning and execution, including coordinating logistics, materials, and communications.

• Assist with special initiatives and cross-departmental collaborations as assigned.

Percentage Of Time
25%

Description

Office & Operational Support

• Serve as a central point of contact for inquiries directed to the Deans and CFAO, ensuring timely responses.

• Maintain organized records, files, and databases to support efficient operations.

• Assist in processing expense reports, invoices, and procurement requests.

• Ensure compliance with institutional policies and procedures in all administrative tasks.

Percentage Of Time
25%


Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned.