Administrative Assistant III

Salary: $22.72 Hourly
Location : Grants Pass, OR
Job Type: Full-Time Classified
Job Number: 01958
Department: Student Learning & Success
Opening Date: 04/23/2025

Position Description

Position Title

Administrative Assistant III

Secondary Title

General Education & Transfer - RWC

Group / Grade

5
Classification

Classified

Work Location

RWC

Overtime Eligible

Non-Exempt

Division

Student Learning & Success

Differentials
Department

Student Learning & Success

Reports To

Dean of Instruction - General Education & Transfer

Supervision Received

Works under the general supervision of the Dean of Instruction - General Education & Transfer.

Supervisory Responsibility

Supervision is not a responsibility of this position. May oversee student employees.
Position Summary

Responsible for day-to-day administrative support, clerical functions and courteous customer service. Performs varied communications and records processing work requiring the application of initiative and judgment in organizing work procedures under limited supervision. Disseminates general information to callers, makes appointments and represents the College in a positive and helpful manner. Coordinates, plans advisory board and department meetings. Composes and types a variety of correspondence and reports from brief notes or instructions; and maintains varied clerical records and prepares statistical reports related to the operations of the work unit. Coordinates travel planning for instructors and submits related travel requests and purchase orders for all departments. Responsible for overseeing smooth work flow by seeing that office equipment is consistently in working order and office supplies are readily available for instructors.

Examples of Duties - Essential Functions

Administrative

• Support full-time and adjunct faculty with administrative tasks
• Coordinate advisory board meetings
• Coordinates textbook requests
• Initiates and processes PO's, travel requests, and reimbursements for assigned departments
• Maintain scheduling and adjunct faculty workload calculations

2.

Customer Service

• Provide a welcoming environment both in-person and virtually
• Maintains and communicates general enrollment steps and processes with students
• Communicates changes to schedules and assignments in a timely manner

3.

Other Duties as Assigned

• May participate in College committees as assigned
• Engages in professional growth opportunities as assigned
• Performs other duties as assigned

Institutional Expectations

• Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
• Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
• Embraces and leverages appropriate technology to accomplish job functions.
• Provides high quality, effective service through learning and continuous improvement.

Screening Criteria
Qualifications & Additional Position Information

Minimum Qualifications

• Education - An Associate's degree in business administration/technology, or related area is required.
• Experience - A minimum of two years progressively responsible administrative and/or secretarial experience is required.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.

2.

Preferred Qualifications

• Experience in a community college or academic setting is preferred.

3.

Essential Knowledge, Skills, & Abilities (Core Competencies)

• Knowledge - General office practices such as recordkeeping, bookkeeping, computers and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation.
• Skills - Secretarial skills; customer service and verbal and written communication skills; computer skills including Microsoft Office Suite products; organization and prioritizing skills.
• Abilities - Multi-task; focus on details; manage multiple priorities and deadlines; keyboard accurately at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public.

4.

Other Requirements

• For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

5.

Remote Work Options (see AP 7239 Working Remotely for more details)

• This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.

6.

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

• Manual dexterity and coordination are required for more than half of the daily work period (about 60%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position

7.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.

Additional Posting Information

This is a Full-time Classified, 40 hour per week (100%) position in the Student Learning & Success department. Starting compensation is entry level for Group 5 on the 2024-25 Classified Wage Schedule.
Position will remain open until filled, with screening scheduled to begin 5/15/2025. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.
RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT . ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.
Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy . click apply for full job details