Salary: $4,154.00 - $4,985.00 Monthly
Location : 9101 E Lowry Blvd Denver, CO
Job Type: Classified Full-time
Job Number: GJA-25-PMM
Department: CCCS Academic & Student Affairs
Division: CCCS Academic Affairs
Opening Date: 04/07/2025
Closing Date: 4/15/2025 4:00 PM Mountain
Description To view full job announcement and apply, visit
Examples of Duties GJA-/25; Academic and Student Affairs Position will support the entire Academic and Student Affairs (ASA) Division and will provide administrative support, events planning and project coordination. Duties include but not limited to the following:
- Prepares documents for unit usage, including creating, word processing, copying, reviewing, editing, and designing documents
- Coordinates the ordering, the receiving, and the organization of supplies
- Manages and processes forms, including but not limited to timesheets, official functions, accounting/purchasing forms, contracted services, and performance management documents
- Coordinates with finance and human resources on behalf of the unit, including tracking and communicating internal policy changes, supporting data submissions, and providing technical assistance to the unit
- Maintains up-to-date files on the network
- Answers general emails and phone calls for the unit
- Provides additional administrative support for the Associate Vice Chancellors, including making travel arrangements, and managing paperwork (e.g., travel reimbursements)
- Assists other team members with travel arrangements and reimbursements, as needed
- Schedules meetings (e.g., find room locations) for team members with internal and/or external participants
- Provides support for website and web resource updates, uploads, and modifications
- Collaborates with the Administrative Support Team on status updates, meeting deadlines, and making sure to address general office needs
- Provides technical support for Office 365 programs and apps i.e., OneDrive, SharePoint, Forms, Lists, Teams, Sway, etc.
- Provides expertise on navigating a variety of processes across the system office departments and system colleges.
- Demonstrates flexibility to frequently changing work demands
- Organizes and manages project timelines and tracks progress for accountability reporting
- Coordinates and assists with the accountability communications, including guidance, FAQs, presentations, and updates to the projects
- Demonstrates a willingness to learn new skills as projects demand
- Demonstrates the ability to work independently on a high volume of work requests while managing time and prioritizing requests appropriately
- Provides onsite supports on the day of the event, as needed
- Assembles, prepares and distributes agendas, minutes and supplemental materials
- Secures and coordinates all meeting materials and online resources and takes notes at events/meetings as needed and maintains official records of decisions
- Determining meeting and event needs for venue selection and meeting preparation (e.g., materials)
- Maintain an annual tracking sheet of expenditures during the fiscal year and compares the running log of expenditures with the accounting system in Banner
- Reviews all submitted invoices on the contract against the statement of work for accuracy and follows up with vendors who have not submitted all invoices before the end of the fiscal year
- Determines final payment and communicates to the accounting and purchasing units
- Remains attentive to the accounting system in Banner to ensure payments are processed in a timely manner
Required Qualifications Thirty-six months (36) of clerical experience as listed above. Position must have strong problem solving, interpersonal, communication, critical thinking and organizational skills to handle multiple tasks simultaneously while meeting targeted deadlines. Computer literacy and attention to detail(ability to check for typographical, grammatical and spelling errors, etc.)is a must. Effective verbal and written communication skills are necessary for success in this position. Willingness to learn new skills as projects demand. Commitment to creating an inclusive learning & work environment and demonstrated ability to work effectively with students, families, faculty and staff of diverse backgrounds. Part time experience will be prorated.
Education and Experience: College, university, or non-correspondence business school course work from an accredited institution will substitute for the clerical experience as listed above on a year for year basis. A copy of your transcript verifying the required credits must be received by application deadline in order to be considered.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:
Please note that each agency's contact information is different; therefore, we encourage all applicants to
view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.