Administrative Assistant III

Administrative Assistant III - Central Regional Office

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Administrative Assistant III - Central Regional Office

Salary

$23.97 - $33.55 Hourly

Location

Denver Metro, CO

Job Type

Full Time

Job Number

IKA /07/2025

Department

Colorado Department of Human Services

Division

OCYF (Office of Children, Youth & Families)

Opening Date

03/07/2025

Closing Date

3/17/:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4120 South Julian Way, Denver, CO 80236

Hiring Pay Rate

Rate of pay depends on qualifications

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
•   Description
•   Benefits
•   Questions Department Information

This position is open only to Colorado state residents.

Please note: This recruitment may be used to fill multiple vacancies.

Most State of Colorado employees are eligible for a great benefit package. Please see the Supplemental Information section below for details.

About the Division of Youth Services:

The Division of Youth Services (DYS) provides a continuum of residential and non-residential services that encompass juvenile detention, assessment, commitment, and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates 15 secure youth centers that serve youth between the ages of 10 and 21 who are pre-adjudicated, sentenced, or committed. For pre-adjudicated youth, the Division is also responsible for managing and overseeing Colorado Youth Detention Continuum programs (SB 91-94), a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State.

We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at:

Description of Job

Purpose of the Work Unit:

The DYS Central Region office provides a continuum of residential and non-residential services that encompass commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. Regional Offices are responsible for: Oversight of the region's client management and parole systems; liaison and collaboration with juvenile justice and human services local agencies; representing the division on local collaborative management (HB 04-1451) projects; collaboration and coordination with local judicial districts to administer the Colorado Youth Detention Continuum programs (SB 91-94) detention services programs; and, The development of local resources to meet the needs of youth and families as they transition from residential treatment back to their communities. Client management is an overarching case management system for youth who are committed to the custody of the Department of Human Services, Division of Youth Services. The system functions to guide youth through the commitment continuum from assessment through parole; develop treatment and supervision plans for each committed youth; monitor the youth's progress in treatment through regular contact with program staff; present the youth's community treatment plan to the Community Review Board when community-based programming is prescribed; prepare the parole plan and present the plan and the youth before the Juvenile Parole Board; procure transition and parole services for youth upon community transition; supervise and monitor each youth's progress while on parole; and, advocate for the needs of the youth in their care. In addition, regional offices also negotiate contracts with residential and non-residential treatment providers and monitor those programs for contract compliance and compliance with department and division policies and procedures.

Purpose of the Position:

This position is intended to provide administrative support to the DYS Central Region Office employees. This position also corresponds and works with DYS Central Region Office management supervisors, program assistants, administrative assistants, and other DYS employees across the state to provide additional support and ensure mandates are met and service delivery is uninterrupted.

Job Duties:
•   Assists Central Region Office employees in various ways, including receiving and entering information into the Colorado Trails database, filing records and shredding, maintaining confidential electronic records as needed, and responding to requests for assistance. Responsible for tasks to include but not limited to managing warrant checks at various intervals, obtaining restitution and community service requirements, setting up and tracking Victim Notification requirements, opening and closing Medicaid applications, identifying gaps in placement entries in the Trails database, managing the client discharge process, escape notifications, and similar tasks.
•   Monitors placement changes and sends Open Medicaid Requests to residence counties.
•   Supports, coordinates, and maintains the Central Region Victim Notification Program.
•   Assist in the administrative operation of the office through customer service and office coverage.
•   Assists in gathering and tracking regional information where needed for reporting functions and other ad-hoc projects and assignments.
•   Corresponds and collaborates with other Administrative Assistant positions to provide backup or additional support for each other and to ensure agency mandates are met and service delivery is uninterrupted.
•   Other duties as assigned. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Experience is calculated on a full-time equivalency basis, therefore, it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related type of experience may be used to meet the qualifications, but must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement. Part-time experience will be pro-rated. Please note: RESUMES will not be accepted in lieu of a complete application. Applications with no work history will be failed for being incomplete.

Minimum Qualifications

Experience Only:

Three (3) years of relevant experience performing administrative like job duties such as: data entry, email and phone correspondence, confidential records management, updating information in complex databases, and other similar sorts of job duties.

OR

Education and Experience:

A combination of related education and/or relevant experience performing administrative like job duties such as: data entry, email and phone correspondence, confidential records management, updating information in complex databases, and other similar sorts of job duties equal to three (3) years

Please Note: As part of the Comparative analysis process, candidates who meet the minimum qualifications maybe required to take and pass on online skills assessment test. Notifications, as well as instructions will be sent via email, so applicants are encouraged to continually check for emails.

Preferred Qualifications:
•   Familiarity and experience with Microsoft Office or Microsoft 365 - Word, Excel, etc.
•   Familiarity and experience with Google Workspace - Gmail, Google Docs, etc.
•   Relatable experience as a current or previous State of Colorado employee Highly Desirable Competencies:
•   Microsoft Office or Microsoft 365 Experience - Word, Excel, Access, and PowerPoint.
•   Microsoft Office Specialist Certification
•   Job Knowledge - Previous working experience within Regional Center Operations with the Colorado Division of Youth Services
•   Critical Thinking, Decision Making . click apply for full job details