Administrative Assistant III - Registration and Records Specialist
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Administrative Assistant III - Registration and Records Specialist
Salary
$4,154.00 - $4,985.00 Monthly
Location
Aurora, CO
Job Type
Full Time
Job Number
GJC-000525 5/25
Department
Community College of Aurora
Opening Date
05/16/2025
Closing Date
5/27/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Community College of Aurora, 16000 E Centretech Pkwy, Aurora, CO 80011
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Zach King
Hiring Pay Rate
The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $4,154.00 per month, depending upon internal equity, experience, education, and training.
How To Apply
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
- Description
- Benefits
- Questions
Department Information
GJC-/25; Registration and Records
Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff.
Why work for Community College of Aurora?
In addition to rewarding and meaningful work, we offer the following benefits:
- Medical and dental health plans
- Retirement savings throughColorado PERA
- Employer supplementedHealth Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 10 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- CafeWell employee wellness program
- Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely
- Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program
Note: This position is scheduled to work in-person, 8:00 a.m. to 5:00 p.m., Monday through Friday. Flexibility in schedule may be required to meet the needs of the department.
EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.
Description of Job
This full-time position supports all functions of the Registration front-office and back office job duties as needed. Handles day to day forms processing, support students with completing Registration and Records forms, processes enrollment verifications, and manages office supplies for the department.
This position guides students through the Getting Started Steps. Assists students with completing the admissions application, self-assessment questionnaires, scheduling advising appointments, registration functions, and reviewing Degree check. Also, assists with graduation applications, password resets, guidance with appeal requirements and documentation, and completing online forms.
This position is primarily responsible for work study onboarding, training, and supervision. Making sure that work studies are properly trained and equipped with the knowledge needed to support students through the enrollment processes. This position will approve bi-weekly time sheets and monitor work study funds allocated to each student employee. Monitors work study funding and coordinates with Financial Aid when students approach their funding limits. If no additional funds are available, this position will communicate to the work study staffer when their last day of employment will be once funds run out.
Serve as the point of contact for Registration and Records Department office purchases, coordinate orders/catering for department events, route and process all paperwork for the hiring of temporary, part-time and work-study staff as well as coordinate the on-boarding process for all new staff (name tags, Banner and email accounts, including in staff directory, etc.) in the department.
This position is the primary contact for special projects for the department. This position will be the primary contact for CCCS Systems testing requests and for data cleanup projects. Other special projects such as collaborating and coordinating events with other Registration and Records staff for special events and other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
G3A4XXADMINISTRATIVE ASSISTANT III
MINIMUM QUALIFICATIONS:
Experience Only:
Thirty-six months (36) of clerical experience, which must include excellent customer service experience and purchasing experience in an office setting. Computer literacy is a must. Daily interaction with students, faculty and staff require that this position have strong interpersonal and organizational skills due to multiple assignments and fluctuating priorities. Effective verbal and written communication skills are necessary for success in this position. (Part-time experience will be pro-rated)
OR
Education and Experience:
College, university, or non-correspondence business school course work from an accredited institution in Business or similar field may substitute for the clerical experience as listed above on a year for year basis however, there is no substitution for the excellent customer service experience and purchasing experience in an office setting.
Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Working knowledge of Banner Student Module or related system. Prior experience working in a community college admissions, registration & records office. Knowledge of the Federal Family Educational Rights and Privacy Act of 1974 (FERPA). High level of speed and accuracy regarding data entry. A ttention to detail (ability to check for typographical, grammatical and spelling errors, etc.); ability to multitask and be a self-starter. Strong analytical and problem solving skills. Ability to deal with a diverse population with discretion and tact.
Conditions of Employment: Must submit to and successfully complete a preemployment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCA Office of Human Resources with an official disposition of the charges. Must have the ability to handle lengthy and sometimes difficult phone calls while relaying a professional attitude under all working circumstances. Must maintain a high level of confidentiality at all times.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
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