Administrative Assistant III-Development Services

Salary : $48,714.44 - $71,121.61 Annually
Location : DeSoto, TX
Job Type: Regular Fulltime
Job Number: 01187
Department: Development Services
Opening Date: 05/23/2025
Closing Date: 6/6/:59 PM Central
FLSA: Exempt

Description

Our Core Values
We LOVE DeSoto

• L- We lift up our community

• O- We take ownership of our collective performance

• V- We value and respect all employees

• E- We empower employees to grow

The purpose of the position is to provide highly responsible and complex administrative support to the department. This is accomplished by using independent judgment in responding to inquiries; composing documents; processing account information; maintaining department records and documents; managing budget and grant information; coordinating payroll and purchasing activities; and supervising subordinate staff. Other duties include serving on committees; assisting with board and commission activities; and coordinating events or functions.

Specific Duties and Responsibilities

• Provides support to the department by responding to inquiries; answering complaints; directing and processing requests to personnel; scheduling and maintaining calendars; making travel arrangements; composing, forwarding and retaining documents and certifications; identifying and analyzing issues; preparing and submitting agenda items; and preparing and submitting special reports, grant applications and related documents.
• Completes budget activities by researching costs; monitoring expenditures; processing purchase requests and invoices; ordering supplies and equipment; reviewing financial statements; notifying supervision of costs; organizing budget materials; preparing budget transfers; overseeing payroll; and responding to miscellaneous requests.
• Organizes and schedules meetings by completing agenda packets, posting notices and advertisements, recording official minutes and preparing meeting rooms.
• Coordinates records retention programs by reviewing documents; maintaining retention schedules; updating staff; and scheduling documents destruction.
• Supervises staff by scheduling and assigning tasks; reviewing performance; overseeing work quality; providing direction; and assisting as required.

Qualifications

• Completion of a two-year Associate's Degree or equivalent
• Five years of experience as a senior level administrative assistant

Supplemental Information

• Knowledge of generally accepted administrative procedures and practices
• Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
• Ability to read, analyze and interpret complex materials, budgets and related documents
• Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products

Employee Benefit Information

Health Insurance- BCBS

Dental Insurance- BCBS

Vision Insurance - EyeMed Insight

Flexible Spending - Payflex
Employees can set aside pre-tax dollars to pay for yearly out of pocket medical expenses. Subject to IRS annual limits and restrictions.

Life Insurance- Dearborn National
The City provides each employee with a life insurance policy of 3 times their annual salary up to a maximum of $150,000.

Voluntary Term Life Option- Dearborn National
This is additional low cost life insurance available to employees and their dependents.

Employee Assistance Program- Deer Oaks
Assists in recommending counselors for any city employee experiencing personal problems.

Education Pay
Employees can receive a monthly additional pay for Associates, Bachelors, Masters and PHD degrees.

Social Security
Employee participates at 7.65% contribution with matching city funds.

Texas Municipal Retirement System
Employees participate in a statewide retirement program at 7% contribution with a city match of 2:1.
Five years vesting, 20 years retirement at any age.

Vacation
Non-civil service employees accrue 6.67 hours per month (2 weeks per year).
All police employees accrue 10 hours per month (3 weeks per year).
All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).

Sick Leave
Non-civil service employees accrue 10 hours per month (3 weeks per year).
All police employees accrue 10 hours per month (3 weeks per year).
All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).

Holidays
Non-civil service employees receive 13 paid holidays per year including one personal or "floating" day.

Longevity Pay
Earned at a rate of $4 per month.
This is calculated on number of years of service up to and including 25 years (maximum $1200).

Worker's Compensation
Worker's compensation coverage is provided for all employees.

Fire/Police
Eligible for Education/Certification pay.

Deferred Compensation Plans- Mass Mutual/Empower
Payroll deduction for employee participation. City does not contribute.
01

Do you have experience preparing meeting agendas and managing official communications for boards or committees?

• Yes
• No

02

Do you have experience processing invoices and purchase requests?

• Yes
• No

03

Please indicate your level of expertise with Microsoft Excel.

• No experience
• Coursework/training only
• Beginner (experience with basic functions only)
• Intermediate (experience with moderately difficult functions)
• Advanced (experience with complex functions)

Required Question