Administrative Assistant II- Infinite Campus (7765)

Summary

Performs a wide variety of specialized and responsible secretarial and administrative support duties for the Direct of Pupil Personnel or other high-level Central Office administrator; organize and coordinate office activities and communications to assist the Director of Pupil Personnel with assigned functional areas of responsibility.

Essential Duties & Responsibilities:

1. Assists with duties related to the work of the Director of Pupil Personnel.

2. Maintains accurate and up-to-date student files, records, and documentation while ensuring the integrity and confidentiality of all student files and records.

3. Assits in maintenance and tracking of student records and transcripts, and implementation of student online registration.

4. Performs other related duties as assigned.

Required Knowledge & Abilities

Knowledge of:

• Modern office practices, procedures, and equipment.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• District organization, operations, policies, and objectives.
• Organization, rules, regulations, and programs related to an assigned office or function.
• Operation of a computer terminal and data entry techniques.
• Software applications used by the district, including word processing and spreadsheets.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Interpersonal skills using tact, patience, and courtesy.

Ability to:

• Perform advanced-level secretarial duties requiring independent judgment and analysis.
• Work independently with little direction.
• Type at an acceptable rate of speed.
• Analyze situations accurately and adopt an effective course of action.
• Compose independently or from oral instructions letters, memos, bulletins, or other material.
• Read, interpret, apply, and explain rules, regulations, policies, and procedures.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Meet schedules and timelines.
• Add, subtract, multiply and divide quickly and accurately.
• Establish and maintain cooperative and effective working relationships with others.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, close/distance vision, and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, and reaching.
• Requires the ability to lift, carry, and push or pull weights up to 50 pounds.
• Requires a high level of physical endurance to meet the demands of extended workdays (coverage of building activities and extra-curricular activities, etc.).
• Requires the ability to handle and balance multiple demands at the same time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in this environment is quiet to loud depending upon the activity in the particular part of the workday.

Education and/or Experiences

• Any combination that is equivalent to a high school diploma or G.E.D. Certificate as required by Kentucky law and two years of increasingly responsible secretarial and clerical experience.