JOB SUMMARY: The Administrative Assistant II provides advanced administrative and clerical skills to support administrators, faculty and other professional staff members within the Department of Population Health Leadership and Analytics. The position exercises appreciable independent judgement in coordinating the details of the office.
MAJOR RESPONSIBILITIES / DUTIES / CRITICAL TASKS: - Provide budget and financial support including but not limited to reimbursements, purchasing and travel
- Complete monthly account reconciliations
- Make travel arrangements and reservations
- Handle confidential information and sensitive issues requiring discretion
- Maintain appointment calendar and schedule appointments
- Maintain office filing system and/or databases
- Order and maintain supplies
- Perform an annual inventory of supplies and equipment
- Ensure that grant processing is accurate
- Other duties as assigned
ACCOMPANYING KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES: - Advanced proficiency using computers and office software packages
- Working knowledge of databases
- Must exercise confidentiality and discretion at all times
- Ability to use appreciable independent judgement in coordinating details of the Department of Population Health Leadership and Analytics
- Consistently portray excellent interpersonal and communication skills
- Demonstrates professional demeanor and appearance
- Advanced organizational and professional skills leading to successful and timely task completion