ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II -

Date: May 12, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No: 852835

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT II -

Pay Plan: Career Service

Position Number:

Salary: AGENCY TO UPDATE

Posting Closing Date: 06/02/2025

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance and Operations

Bureau/Office of General Services

Location: Tallahassee

Position Title: Administrative Assistant II-CS

Salary Range: $33,760.08 - $38,824.08

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for
• Any Education
• Any Volunteer Experience
• Your resume and application must match
• • Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It isunacceptableto use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran's Preference , the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview , the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Susan Morrison,

JOB DESCRIPTION:

Performs office work directly related to the property section and general business operations which can be complex in nature regarding the Mailroom and procedures. The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.
• The employee serves as the mailroom lead and is responsible for the Mail Center Certified Mailer Operations. The work demands highly accurate calculations of postage for USPS as well as Overnight Express companies. Responsible for the advisement of department staff in the correct postal procedures, FDOE internal policies and the preparation of business reply mailers.
• The employee is responsible for incoming and outgoing mail volume and recording the number of pieces of outgoing mail. Receives, sorts, and delivers incoming mail requiring the use of a motor vehicle for pickup/deliveries outside the building in which the Mail Services Center is located. Will assist with delivering and picking up mail in the Turlington Building.
• Operates and maintains all mailing equipment located in the Mail Services Center.
• The employee assists with the daily entry of building work orders. Conducts routine building maintenance inspections and tracks completion of maintenance issues. Employee provide quarterly data collection reports on all work orders entered and will provide trend analysis for management review. Employee will assist with the coordination between the department and DMS staff to resolve problems relating to department building issues.
• The employee assists with FLEET management. Performs routine service of General Service vehicles and Bi-annual vehicle inspections.
• The employee assists with Lead conference room coordinator with support for 17th-floor conference rooms.
• The employee assists General Services Property section with cubicle repair.
• The employee will research and respond within specific timelines to special operational projects assigned by the bureau chief's office and property and operations director. Projects must be completed within established timeframes and accurately address the issue or concern of the requests.
• Performs other duties as required.

WHO WE'RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.

MINIMUM QUALIFICATIONS:

• Knowledge of administrative and office principles and practices.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others

PREFERRED QUALIFICATIONS:

• Knowledge of postal rates, regulations, mailing equipment and customer needs
• Ability to operate USPS mailing machines and the software solutions and be able to adjust to changes that may occur.
• Valid Florida Driver License

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT (OR)

THE MISSION STATEMENT OF THE HIRING OFFICE

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE's mission for Florida's Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida's students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE's goal is to hire individuals to provide:

• Higher Student Achievement
• Seamless Articulation and Maximum Access
• Skilled Workforce and Economic Development
• Quality Services

Florida Department of Education (Link to office page or agency website)

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS.

• State Group Insurance coverage options+

(health, life, dental, vision . click apply for full job details