Administrative Assistant II

Position Type:
Secretarial/Clerical - Support Staff/Financial Secretary

Date Posted:
3/24/2025

Location:
Seaford School District - District Office
(High-Needs School)

Date Available:
03/03/2025

Closing Date:
04/01/2025
Administrative Assistant II - Transportation Office

Qualifications:

1. Minimum education of a high school diploma; bachelor's degree in accounting, business, fiscal management or related field preferred.
2. Minimum of 5 years of accounting or financial management experience.
3. Proficiency with the Microsoft Office Suite (Access familiarity is not required), Student Management System, Data Services, Google Workspace preferred.
4. Experience with an automated financial system; experience with the State of Delaware's First State Financials (FSF) system preferred.
5. Knowledge of federal, state and local accounting principles.
6. Excellent communication, organizational and interpersonal skills.
7. Familiarity with public school accounting structures preferred.
8. Selected candidates may be given a skills test.

Performance Responsibilities:

1. Attends trainings related to responsibilities and remains current on State initiatives related to responsibilities (i.e. payroll, FSF, State of Delaware Budget and Accounting Manual requirements, Busology/VEO, etc.)
2. Process and distribute payroll timesheets in accordance with Finance/PHRST guidelines and timelines
3. Creates and modifies purchase orders, pays bills, processes contractor/vendor payments and payment vouchers
4. Compile and complete monthly reports to DOE for our budgets (both the state side and the local side) and upkeep a monthly report for our District Office/Finance Office
5. Evaluates credentials, working with DOE when necessary, to determine driver/aide status of both new and current staff, using our TRS system
6. Maintains a regular filing system and processes incoming correspondence
7. Responds to employee's/contractor/vendors questions and resolves issues in a timely and professional manner
8. Places and receives telephone calls/emails, records messages and return phone calls/emails when requested
9. Follows procedures which implement operational and fiscal policies
10. Follows policies and procedures as established by the district office, State of Delaware and the Federal Transportation
11. Proven ability to work well in and contribute to a team environment
12. Ability to multi-task and prioritize tasks is required
13. Proven ability to communicate and collaborate with others is required
14. Willingness to obtain their bus aide certification, in case of a staff shortage
15. Willingness to work a flexible schedule to accommodate transportation needs to ensure the office is covered when transportation is operational
16. Other duties as assigned by both the Director of Finance and/or the Supervisor of Transportation

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.

TEMPORARY POSITION: No
Note: All temporary positions will end on June 30th.

NUMBER OF MONTHS/DAYS: 12 Month 261 Days
Note: Months/days will be pro-rated to start date.

FULL TIME OR PART TIME: Full Time

ELIGIBLE FOR "STATE SHARE" OF BENEFITS: Yes

PENSION ELIGIBLE POSITION: Yes

NOTE: A minimum of a high school diploma or GED is required for all employees of the Seaford School District.

APPLICATION PROCEDURE: Interested and qualified candidates should complete an online application.

NOTE: Currently employed staff members interested and certified/licensed in this position will be given first consideration and should remit a staff transfer request on the Seaford School District website no later than the application closing date referenced above.

SPECIAL CONDITIONS OF EMPLOYMENT: All new state employees will be required to participate in the State of Delaware's Direct Deposit system. With direct deposit, wage and salary payments are deposited in the employee's bank account via electronic funds transfer.

All final candidates for employment must have a satisfactory criminal background check before being placed on contract/payroll as per State of Delaware regulations. Candidates must call the Delaware State Police at to make an appointment. The cost of the criminal background check is $65 (expense borne by the prospective employee). Final candidates must also receive a satisfactory child protection registry check.

Final candidates must also produce documentation of Mantoux skin test results for entrance to school system.

The State of Delaware has initiated a lag pay policy which means that new employees will receive the first paycheck at the end of the second pay period of work.

The Seaford School District reserves the right to extend or shorten the application and/or interview period, to fill or not fill a position, to modify the job requirements within one's primary area of certification, and to reject any or all applications for just cause.

The State of Delaware does not discriminate against qualified persons with disabilities in its programs or services. Persons with disabilities are encouraged to contact the Human Resource and Public Information Office, at , as soon as possible to request an auxiliary aid or service.

The Seaford School District is committed to a policy of nondiscrimination against any employee or applicant because of race, color, religion, sex, national origin, ethnicity, age, marital or handicapped status in accordance with state and federal laws. This policy shall apply to recruitment, employment, and subsequent placement, training, promotion, compensation, tenure and probation, and other terms and conditions of employment over which the district has jurisdiction. Inquiries should be directed to: Director of Personnel, 390 North Market Street Ext., Seaford, DE 19973. Phone: .

DISCLAIMER: If there is any conflict in interpretation between this posting and information from the Delaware Department of Education, the Delaware Department of Education prevails.

JLC:kem

Grade Configurations:
West Seaford Elementary School - Kindergarten through Grade 2
Blades Elementary School - Kindergarten through Grade 2
Central Elementary School - Grade 3 through Grade 5
Frederick Douglass Elementary School - Grade 3 through Grade 5
Seaford Middle School - Grade 6 through Grade 8
Seaford High School - Grade 9 through Grade 12

FOR INTERNAL USE ONLY

EMPLOYEE CLASSIFICATION

Support - Secretary - Financial I

POSITION TITLE

Secretary - Financial I Transportation Secretary

MANAGEMENT POSITION? (Y/N)

N

CONTRACTUAL? (Y/N)

N

PAY SCALE

Secretary

FLSA STATUS (Exempt/Non-Exempt

Exempt

MONTHS EMPLOYED

12

DAYS EMPLOYED

261 (pro-rated if start date after 1st day)

JOB CODE

P75057

DEPARTMENT

REVISED

05/2024