Administrative Assistant II

Administrative Assistant II

Administrative Assistant II

San Marcos

School of Theatre, Dance, & Film

Open to All

Full-Time

Permanent

$3,173.42 - $3,262.01

Non-Exempt

• Ability to independently prioritize workload and manage deadlines and duties.
• Ability to liaise between faculty, staff, students, and guests of the university
• Ability to provide clear, concise written and verbal information.
• Proficiency with clerical skills including creating and maintaining a complex digital and hard copy file maintenance, knowledge of multi-line phone system, and typing/document preparation.
• Proficiency with Microsoft office programs, including Word, Excel, and Outlook
• Proficiency with bookkeeping principles and ability to perform business math
• Two years office experience
• High School diploma or the equivalent

• Knowledge and comprehension of University policies, procedures, and/or State deadlines
• Knowledge of University purchasing processes including SAP Business Client, TSUS Marketplace, P-Card management, Contracted Services payments & vendor maintenance
• Knowledge of Banner 9, Self-Service Banner, Student PCR Processing, & BOSS scholarship system
• Experience with AiM requests
• Ability to quickly apply training to tasks and seek out additional training when needed.

Texas State University-San Marcos invites applications for the position of Administrative Assistant II, School of Theatre, Dance, and Film: Dance Division.
The candidate has the broad responsibility for overseeing the day-to-day administrative operations and specialized activities of the Dance Division; and provides general clerical support to the Dance Division.

• Process student hiring PCR's & payroll for student employees as well as occasional faculty stipends.
• Schedule, train & supervise work of Dance office student employees
• Work with SoTDF Associate Director over Dance to track budget & expenses of Dance Division.
• Manage and track purchasing for the Dance Division, in collaboration with the Associate Director over Dance; assuring that the Division complies with all university and state policies regarding purchasing.
• Maintain up-to-date and accurate financial logs.
• Maintain and submit accurate p-card logs
• Process travel & reimbursements for faculty, students, & guest artists.
• Prepare contracted services forms & request parking passes for guest artists.
• Process payments to university vendors
• Coordinate & maintain dance studio reservations.
• Submit AiM requests.
• Process scholarships for Dance Division.
• Collect payments & submit deposits.
• Process e-NPO payments & reimbursements.
• Records Disposition; maintain files & review for completeness.
• Monitor & order office supplies.
• Coordinate & assist in arrangements for meetings, various activities and events, take clear and concise notes, maintain computer & equipment assets and inventory for Dance Division.
• Manage deliveries and visitors to the dance division.
• Answer telephone, screen and transfer calls, take messages, respond to emails promptly, and refer to other offices as appropriate.
• Manage the routine operation of the division of dance, organize and prioritize work-load, seek out new policy and procedures as updated by the University

05/29/2025

06/20/2025

No

Monday, Tuesday, Wednesday, Thursday, Friday

8:00AM

5:00PM

You will be required to electronically attach a resume and cover letter to your application.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents.

• Generous paid time off: vacation, holidays, sick days and many more.

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, welcoming, and growing universities in the nation.