Administrative Assistant II

SASS testing required in Greensburg PA
Interviews will be in person at Jeanette Service Center
Full time on-site position

Responsibilities include:

• Performing a variety of complex technical administrative assignments requiring initiative, judgment and well-developed knowledge and skills.

• Supporting all team members with routine, day to day Accounts Payable activities.

• Performing timesheets daily for Department, which includes multiple union entities.

• Processing purchase order (PO) purchases in a timely manner.

• Reconciling credit card statements for all employees in the Department.

• Ordering general office supplies and other items required in Department to perform job duties.

• Vacation and Time off tracking and calendar updates.

• Keeping regulatory annual training up to date.

• Contractor invoicing and tracking.

• Reconcile all vehicle gas receipts for company vehicles in the Department.

• Potentially working outside of normal hours on when storm events occur to support Department and employees going to work on restoration efforts.

• General upkeep, material distribution, mail distribution, etc. for the service center.

• Booking/reservice hotels, vehicles, etc. for all employees in the Department.

• Providing administrative support to the Accounts Payable group including invoice payment processing, researching invoice payments, correcting payable issues and customer service support for both internal and external customers.

• Taking initiative to solve problems and bring issues to closure.

• Demonstrating a willingness to question established procedures and processes.

• Demonstrating good internal and external customer service.

• Consistently anticipating and delivering results.

• Proactively working to ensure knowledge is transferred to others.

• Demonstrating a solid commitment to all aspects of safety; maintaining a safe workplace for coworkers based upon knowledge of potential hazards and industry regulations/requirements.

Qualifications

• High school diploma or GED required. Associate degree in Business Administration, Accounting, Finance, Economics, or a related discipline preferred.

• Minimum 2-7 years of related work experience is required. Related work experience includes invoice processing, customer service, and administrative support.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).

• Pass the Company's EEI Support and Administrative Selection System (SASS) test.

• Experience with accounts payable, supply chain, other financial disciplines and process improvements is preferred.

• Knowledge of SAP system accounts payable, procurement and general accounting modules is preferred.

• Able to follow established practices, procedures, and instructions, and produce technical administrative work products in a thorough, timely and accurate manner.

• Demonstrate a questioning attitude to continue to learn, produce results and strengthen existing relationships.

• Able to model active learning through continuing to develop breadth of knowledge, skills, and perspective.

• Flexible and able to adapt to shifting priorities.

• Demonstrated excellent interpersonal and teamwork skills with ability to independently prioritize workloads, meet deadlines and work in pressure situations.

• Able to work in a fast-paced environment.

• Excellent customer service skills, including the ability to be friendly, courteous, helpful towards internal and external customers.

• Able to work independently on special assignments as directed.

• Demonstrated experience making recommendations for process improvements when appropriate.

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."