Administrative Assistant II

Salary : $64,521.60 - $92,352.00 Annually
Location : Kennewick, WA
Job Type: Full Time, Regular, Non-Exempt
Job Number:
Department: Executive Administration
Opening Date: 04/17/2025
Closing Date: 5/1/:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: N/A

Equal Opportunity Employer/Veterans/Disabled

As of January 1, 2023, Benton PUD will be including a full wage scale or salary range for positions under the salary section shown per the Engrossed Substitute Senate Bill 5761 that amends portions of the Equal Pay and Opportunity Act. Please see the target hiring range for this position under the Position Purpose/Summary section.
Position Purpose/Summary
Full-Time Non-Exempt Career Growth Opportunity Hiring Range: $31.02 to $36.99 per hour

Benton PUD is seeking a professional, positive, and team-oriented Administrative Assistant II to support our Executive Administrative Department. This role works closely with leadership and commission members, handling scheduling, communications, and special projects with a high level of discretion and attention to detail.

We're looking for someone who enjoys collaboration, thrives on special assignments, and brings a can-do attitude to every task. This position is intended to grow into the Executive Assistant to the General Manager, offering a clear career path for the right candidate.

Apply today and become part of a mission-driven team focused on service, integrity, and excellence.
The primary purpose of this position is to provide specialized, advanced, and confidential administrative support to the General Manager, Commissioners, Executive Administration and other directorates.
Accountabilities

1. Support the District's mission to serve our customers and foster a positive workplace by personally choosing behavior aligned with our values and ethical code.
2. Coordinate and prepare travel arrangements, meeting itineraries, and schedule coordination for the General Manager, Commissioners, Executive Administrative and other directorates by arranging or delegating travel planning activities, ensuring coordination of itineraries, and following through with travel record completion upon return.
3. Serve as back-up to the Deputy Clerk of the Board for Commission meetings when assigned by preparing Commission agendas, packets, taking public meeting minutes, updating the website, distribution of meeting documents, running presentations and MS Teams and generally understanding public meeting requirements.
4. Provide direct, confidential assistance to the General Manager, Executive Administration and other Directorates by maintaining confidential records and files, assisting with discrete matters, and ensuring managers stay informed as needed.
5. Support the General Manager through independent research and reporting assignments and by collecting and entering data to support analysis and presentation using the District's information analytics platform.
6. Ensure appropriate collection and retention of the Executive Administrative records, as requested by the Records Program Administrator, by monitoring the records retention program of the department, ensuring the District's records retention requirements are met, assisting with researching and responding to information requests, and serving as the Records Coordinator for Executive Administration.
7. Coordinate and schedule departmental and cross-departmental meetings by working with other administrative support, professionals, or managers, preparing agendas and handouts, preparing commission items, compiling meeting notes, and preparing and disseminating minutes as required.
8. Ensure the department budget is maintained by participating in the formulation of the budget and business / operational planning sessions, processing department expenditures, processing requisitions, tracking departmental contracts, and reconciling expenditures against the authorized budget.
9. Support the managerial and professional department staff by conducting independent research requests, assisting in departmental project management activities, managing low-budget projects, and ensuring department staff deadlines remain on track.
10. Facilitate the District's Safety program by coordinating Admin Safety Committee meetings, developing agendas and recording minutes, managing action items, coordinating monthly topics and bi-annual training, facilitating committee rotations, managing safety databases and dashboards.
11. Support the endeavors of the District's Health & Well-being Committee as an actively participating standing member and by taking responsibility for meeting coordination, recording of minutes, records management, budget and contract tracking, and intermittent 360 Well-Being & Incentive Program submission logging.
12. Complete special projects and other duties as assigned to meet team, department and organizational goals.

Minimum Qualifications, Experience and Certifications

Required

• AA/AS in Business or related
• 3-4 years advanced level administrative support, at least 2 in direct support to directors or managers as an Administrative Assistant I or equivalent level experience

Education Substitution:
In lieu of AA/AS, a minimum of 2 additional years of directly related experience

Knowledge, Skills and Abilities:

• Diplomacy, discretion, and able to maintain confidentiality
• Administrative knowledge of the functional area of the position
• Strong written and verbal communication and interpersonal skills
• Strong prioritization, organizational and multi-tasking skills
• Project management and coordination skills
• Independence and self-direction
• Successful completion of skills assessment at District thresholds in place at the time of posting for:
  • Advanced proficiency in MS Office: Word, Excel, and PowerPoint
  • Office Grammar and Spelling, Business Writing
  • Typing

ADA Requirement

• Attendance: Consistent need to attend work at the job site or work location. Frequent or constant need for punctuality.
• Physical Effort: Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. Occasional need to move or lift boxes and/or files weighing up to 30 lbs.
• Environment: Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Hazards: Most of the time is spent in general office or equivalent conditions.
• Sensory Attention: Typically requires intermittent use of one or more senses of low intensity and short duration.
• Job Pressure/Deadline Orientation: Under regular pressure to meet deadlines, quotas and/or must deal with unpleasant issues related to people or situations.

Applications may be filed online at:

Questions?

Contact Amber Melling via phone at or email at
Benton PUD's Total Pay Approach provides a comprehensive package that includes compensation, benefits, retirement plans, and employee development. We have a variety of programs and options to fit your needs, including:

Health and Life Benefits:

• Medical (PPO or CDHP)
• Dental
• Vision
• Employee Life and AD&D Insurance
• Dependent Life Insurance
• Short Term Disability
• Long Term Disability

Retirement Benefits:

• Washington Public Employees' Retirement System (PERS)
• 457 and 401(a) Deferred Compensation Plans with Company Contribution

Saving/Spending Accounts:

• VEBA Health Reimbursement - to reimburse yourself for medical expenses or save for the cost of medical at retirement
• Flexible Spending Accounts
  • Health Care Spending Account
  • Dependent Care Spending Account

Paid Time Off

• Personal Leave - accruals increase with years of service
• 13 Paid Holidays
  • New Years Day
  • President's Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veteran's Day
  • Thanksgiving Day
  • Christmas Day
  • 5 Floating Holidays

Other benefits include:

• Safety Incentives
• Wellness Incentives
• Alternative Work Schedules
• Employee Assistance Program
• Tuition Assistance Program
• Training and Development Opportunities
• Leadership Training
• Community Engagement
• Casual Work Attire

Some of these benefits may not apply to temporary or on call positions.
01

What is your highest level of education?

• High School Diploma or GED
• AA/AS in Business or related
• BA/BS in Business or related
• Masters or higher in Business or related
• Other Degree - Not Listed

02

How many years of work experience do you have with advanced level administrative support?

• No experience
• Up to 2 years
• 2 to 3 years
• 3 to 4 years
• 5 or more years

03

Please rate your experience and proficiency using MS Office (Word, PowerPoint, Excel, Outlook):

• Basic
• Intermediate
• Advanced

04

How would you rate your written and verbal communication skills?

• Beginner
• Intermediate
• Proficient
• Expert

05
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