Administrative Assistant II

Genesis10 is seeking an Part-time Administrative Assistant (30 hours weekly) for our client in the Utilities industry. This 6 month+ contract position is located in Downtown Dallas, TX.

W2 Hourly Pay rate range: $15-20/hr

Description:

30ish hours a week, 2 days in office. Would initially be a 6 month contract period.

This position provides administrative support to various groups within Customer Engagement and interacts with all levels of management, employees and external parties.

Responsibilities:

• Other duties may be assigned. Directly or through others, the incumbent:
• Provides administrative support to Directors and additional Customer Engagement management staff and provides backup support for Senior/Executive Administrative Assistants
• Processes invoices, expense reports, job orders, and travel and purchase card statements using various business applications.
• Coordinate multiple job assignments including reports, presentations, newsletters, and special projects, using various PC software and business applications
• Utilizes available resources for optimum efficiency, sets priorities, and organizes work to ensure assignments are completed on time
• Maintains and applies working knowledge of Company and business unit policies, practices, and procedures.
• Performs all essential aspects and functions of the job as well as any other specific job requirements.
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Supports contact center by performing quality audits and supporting storm needs
• Manages the establishment, extensions and terminations of contact center agents

Requirements:

• High School diploma, GED or equivalent with
• 7+ years of administrative experience or 2 years of college plus 5 years of administrative experience is required
• Ability to communicate directly, specifically, and constructively, both verbally and in writing
• Working knowledge of Company and business unit policies, practices and procedures
• Ability to handle confidential and sensitive issues
• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook; experience using CCB is a plus
• Capacity to multitask supported with the ability to set priorities and execute judgement

Measures of Success

• Requires minimal supervision
• Produces desired results with speed and accuracy, minimal rework required
• Gains the respect, confidence and trust of others, proactive team player
• Manages time and priorities effectively
• Utilizes available resources to achieve optimal efficiency
• Applies working knowledge of Company and business unit policies and procedures
• Manages work load to achieve deadlines
• Demonstrates an ability to pay attention to detail
• Provides consistency with team members in contact center quality reviews
• Ability to learn new systems and tools as needed to perform work functions

W2 Status:

Only candidates available and ready to work directly as Genesis10 employees will be considered for this position.

If you have the described qualifications and are interested in this exciting opportunity, please apply.

Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year-in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.

Benefits of Working with Genesis10:

• Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
• The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years. Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
• Behavioral Health Platform
• Medical, Dental, Vision
• Health Savings Account
• Voluntary Hospital Indemnity (Critical Illness & Accident)
• Voluntary Term Life Insurance
• 401K
• Sick Pay (for applicable states/municipalities)
• Commuter Benefits (Dallas, NYC, SF & Illinois)

For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.

Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran