Position Title:Administrative Assistant II
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience
Preferred Qualifications:Experience providing reception or administrative support in a multi-person office environment
Experience coordinating, scheduling, and managing logistics for medium to large events
Familiarity with Workday or similar workforce management system
Experience creating, updating, and maintaining websites, newsletters, or social media content, including basic design and messaging strategy
Experience coordinating academic processes such as course scheduling, classroom assignments, textbook adoptions, teaching evaluations, and catalog updates.
Job Description:
The College of Liberal Arts and Sciences is seeking a detail-oriented and highly organized Administrative Assistant II to support three cross-disciplinary academic units: Women and Gender Studies, Communication Studies, and Leadership Studies. This position plays a critical role in ensuring the smooth daily operations of these programs and contributes significantly to their communication, course coordination, and event planning efforts.
Responsibilities include:
- Coordinating course offerings, classroom scheduling, textbook adoptions, and teaching evaluations
- Supporting academic catalog updates and assisting with hiring a small number of graduate assistants
- Managing office tasks such as supply orders, responding to inquiries, and supporting faculty and committee meetings
- Overseeing scholarship application processes and tracking student progress using university systems
- Preparing and distributing quarterly newsletters, maintaining websites and social media, and supervising student workers who assist with communication tasks
- Planning and coordinating student and alumni events, including managing logistics such as space reservations and catering
- Assisting with faculty searches and working closely with a student services coordinator on shared responsibilities
This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a collaborative academic environment. The ideal candidate will be proficient with computer programs, including Microsoft Office.
If you are looking for an administrative role where you can truly connect with students, this position is for you. You'll have the chance to engage with students regularly-whether it's helping plan lunches, coordinating events, or contributing to the development of a new student lounge where students gather to study and socialize. If you enjoy being part of a welcoming academic community and want your work to make a daily impact, you'll find this role both meaningful and rewarding.
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS806
Application Instructions:To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email or call or Toll Free: 1-. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: May 7, 2025
Posting Close Date:May 18, 2025
Job Requisition Number:R16973
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, -7612, email .
If you have questions about the application process please email or call or Toll-Free at 1- . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email or call or Toll-Free: . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or .
General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.