Administrative Assistant II (226 Days)

Dallas, Texas

 Dallas Independent School District
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Description
  • Provide diversified assistance to Director of Career Institutes and oversee the day-to- day operations of the Career Institutes Office.
  • Coordinate the day-to-day functions of the department to meet the objectives of the department and district.
  • Maintain budget records for the department and oversee all budget transactions to ensure timely processing of expenditures.
  • Organize and maintain routine office work, make arrangements and appointments, conferences, interviews and travel
  • Perform administrative duties such as maintaining department filing system, processing routine correspondence, supplies, and handling Career Institute's expenditures.
  • Process a variety of department-related documents and district forms in an accurate and timely manner. Acquire signatures from Legal, Purchasing, and upper management for all documents processed through the Teaching and Learning Division.
  • Ensure timely notification of department staff regarding issues relating to policies, procedures, and practices.
  • Process routine correspondence, including documents for approval, department meeting agendas and information packets.
  • Provide general information to employees, parents, and the public.
  • Provide regular feedback to the Director regarding the status of projects or issues.
  • Prepare correspondence, forms, spreadsheet reports, etc. for the department head and other staff members using personal and computer and common office software.
  • Maintain physical and computerized departmental files.
  • Prepare and process purchase orders, payment authorizations, procurement and board documents, and oracle requisitions.
  • Answer incoming calls, take reliable messages, and route to appropriate staff.
  • Perform all other tasks and duties as assigned.
Qualifications
  • High School Diploma or equivalent and two years training equivalent to tow years of technical education and/ or Associate's Degree
  • Five years of related experience preferred
  • Advance typing skills of 60 wpm
  • Demonstrated mastery of oracle functions, such as payroll, budget, and requisitions; demonstrated ability to function independently
  • Demonstrated ability to maintain a pleasant non-threatening and inviting office environment; demonstrated ability to diffuse problems and hostile attitudes.
  • Demonstrated ability to communicate effectively in verbal and written form; demonstrated knowledge in the use of office equipment.
  • Demonstrated organizational, interpersonal and customer service skills required to achieve the goals of the position.
  • Demonstrated proficiency in keyboarding, word processing, spreadsheets and file maintenance; knowledge of district organization, operations and administrative policies.
  • Preferred bilingual (English/Spanish)
Date Posted: 28 May 2025
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