Salary: $32,282.00 - $41,593.00 Annually
Location : Wilson, NC
Job Type: Full-Time
Job Number: 2025-05
Division: Academic Affairs
Opening Date: 02/10/2025
Job Summary The Administrative Assistant is responsible for administrative and clerical support functions within multiple departments of the college. The individual should be highly organized, able to multitask effectively, and be proficient with managing the demands and requests of various program areas.
Essential Duties and Responsibilities: - Provides administrative and clerical support to division personnel.
- Assists dean with program paperwork and reports to comply with college, state, and accreditation requirements.
- Assists with payroll (encumbrances, time sheets) for division.
- Updates program information on the website.
- Supports divisional budget and planning processes; compiles information and data; prepares requisitions; coordinates purchases (including submission of e-procurement orders for equipment and supplies).
- Assists faculty in posting syllabi to shared drive.
- Assists with divisional travel approvals, arrangements, and reimbursement processes.
- Assists with student recognition ceremonies as needed.
- Supports divisional committees including organizing, recording, and distributing minutes.
- Responds to telephone, email and in-person inquiries related to division programs.
- Prepares departmental-related forms, makes copies, and sends copy requests to the copy center.
- Serves on college committees as assigned.
College-wide Expectations: WCC places a high value on creating an engaged, collaborative campus environment; therefore, employees are required to complete their work hours in person on WCC's campus. By working on campus and in person, employees have greater opportunities to engage with students and co-workers, attend on-site meetings and presentations, recruit students, and support local business and industry partners.
Education and/or Experience: Any combination of education and/or experience that demonstrates possession of the required knowledge, skill and abilities.
A typical way to obtain these would be:
- Associate Degree in Office Administration (or related field) or High School diploma from an accredited secondary institution or equivalent.
- Three (3) years of experience in an office environment.
Wilson Community College is an Equal Opportunity Employer. In accordance with the ADA, if you require a reasonable accommodation to apply for this position, please notify the Human Resources Office.
LONGEVITY Longevity is a yearly lump-sum payment you receive after working 10 years:
Years of Service Longevity Rate
Less than 10 0% of Salary
10 but less than 15 1.5% of Salary
15 but less than 20 2.25% of Salary
20 but less than 25 3.25% of Salary
25 or More 4.5% of Salary
ANNUAL LEAVE Years of Service Hours Earned Mo
Less than 5 9.33 Hours
5 but less than .33 Hours
10 but less than .33 Hours
15 but less than .33 Hours
20 or more years 17.33 Hours
You can carry up to 240 hours over every year. The rollover occurs in June of each year.
SICK LEAVE You earn 12 days per year (8 hours per month). This leave can accumulate indefinitely. When you retire, available sick hours will convert to creditable service with the Retirement System.
HOLIDAYS New Years
M.L. King, Jr. Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veteran's Day (may be taken at Winter Break)
Thanksgiving (2 days)
Winter Break
The sum of all paid holidays will not exceed 12 days. Employees may be required to take paid leave or leave without pay for days other than the 12 specified holidays.
HEALTH INSURANCE You may join the State Health Plan. There is an employee contribution to the State Health Plan; however, the State pays a portion of the monthly premium as well. Dependents may also be covered. You may elect 70/30 coverage or 80/20 coverage. Upon retirement, coverage may continue; however, it depends on the conditions under which you retire. It should be noted that insurance premiums are expensive, and rates/coverage may change annually. Open enrollment allows for changes to be made to your health coverage, and it is usually conducted in October each year.
RETIREMENT Teachers' and State Employees' Retirement System (TSERS)
Six percent of your gross salary as pre-taxed dollars goes into your retirement account monthly. A death benefit of one time's your annual salary (minimum $25,000 and maximum $50,000) is provided to you once you have been in the system for one year. Once you have completed five years in the system, you are considered to be vested.
Unreduced Retirement Benefits are available as follow:
Age 65 with 5 years of service
Age 60 with 25 years of service
Any age with 30 years of service
Disability Income Plan:
Is provided through TSERS. The plan provides short-term benefits after one year in the system. After a sixty-day waiting period, the plan pays 50% of
your salary and longevity up to $3,000 per month for one year.
It also provides long-term benefits after you are vested (5 years in the system). The plans pays 65% of your salary and longevity, up to $3900 per month until the disability ends. Long-term benefits include health coverage and the death benefit. Payments will be reduced if you are receiving social security disability benefits or workers compensation benefits.
WORKERS COMPENSATION Upon an accidental injury on the job, you will be covered by Workers Compensation. You should notify your supervisor and Human Resources immediately when an accident or injury on the job occurs.
OPTIONAL BENEFITS 401(K), 457
529 College Tuition Plan
NC Flex Benefits
Colonial Life
FREE TUITON Full-time college employees may enroll in one curriculum or continuing education course per semester at the College without tuition or registration fee charges.
PERSONAL OBSERVANCE DAY Eligible employees may receive 8 hours of paid leave on a single day of personal significance each calendar year. May include days of cultural and/or religious importance, but it is not limited to those. It may be any day that is significant to the eligible employee.
FOUNDATION YMCA OF WILSON Full-time Wilson Community College employees are eligible for a corporate discount with the Foundation YMCA of Wilson.